Janitorial Services

Encompass Community Supports is requesting bids for janitorial services across nine facilities in five counties in the Culpeper, Virginia region (Orange, Culpeper, Fauquier, Madison, and Rappahannock), with bids due October 1, 2026 at 2:00 p.m. and site visits available September 24–25.

The scope includes daily routine cleaning (trash and recycling removal, restroom cleaning and disinfection, high-touch point sanitization, floor care, vacuuming, lobby and entrance cleaning, kitchen and breakroom sanitation, and interior glass cleaning), weekly detail-oriented tasks, and monthly deep-cleaning services. Service frequency varies by location: one facility requires five days per week, two require three days per week, six require two days per week, and one requires one day per week. ECS provides all paper products, disinfectants, and hand soap.

Bidders must be registered vendors in eVA and provide proof of Virginia contractor licensing, a minimum of two years of experience providing similar services to commercial, medical, and/or government entities, and certificates of insurance including workers' compensation, commercial general liability ($1,000,000 each occurrence / $2,000,000 general aggregate), and automobile liability ($1,000,000 combined single limit). Background checks are required prior to award.

The contract runs from the award date through February 28, 2029, with three one-year renewal options available. Bidders must submit a Small Business Subcontracting Plan identifying opportunities for DSBSD-certified small businesses, with monthly compliance reporting required for contracts exceeding $100,000. Questions are due September 28, 2026 by 2:00 p.m. Public bid opening is scheduled for October 2, 2026 at 1:00 p.m. Invoices must reference the contract number, identify service dates and locations, and are due 30 days after invoice or delivery. ECS reserves the right to cancel the contract without penalty upon 30 days written notice and may adjust service frequency by location based on operational needs.