Attachment A Confidentiality Agreement.pdf
PDF 114 KB Posted
- Attached to
- Janitorial Services
- Solicitation number
- IFB-128871
- Issued by
- Craig County, Virginia
About this file
This is a Confidentiality Agreement attachment for janitorial services requested by Encompass Community Supports across five counties in the Culpeper, Virginia region. The agreement establishes the terms under which bidders and their representatives must maintain confidentiality regarding proprietary information, trade secrets, and sensitive business data disclosed during the bidding process. The document outlines the obligations of all parties accessing bid-related materials to protect such information from unauthorized disclosure or use beyond the scope of evaluating the contract opportunity. The confidentiality requirements apply to all bidders, their employees, consultants, and any other individuals involved in preparing or submitting proposals for the janitorial services contract.
The agreement specifies the consequences of breaching confidentiality obligations and identifies the types of information considered confidential under the arrangement. It establishes that confidentiality obligations remain in effect during and after the bidding process, protecting the competitive integrity of the procurement. The document serves as a binding commitment from all parties participating in the bid process to respect the confidential nature of business information and procurement details shared throughout the contracting process.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB - 2027-09-22 - Janitorial Services.pdf | ||
| Attachment E - Pricing page Janitorial Services.pdf |
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Text version
Attachment A
Privacy Requirements and Instructions
Purpose
This Confidentiality Agreement outlines the privacy requirements and expectations for contractors performing work for Encompass Community Supports (ECS). The following provisions must be adhered to at all times.
Privacy Instructions
It is the responsibility of contractors to read, know and follow these privacy instructions.
You are also responsible for your staff knowing, agreeing to and following these instructions.
While doing work for ECS you may see individuals or names of individuals that we serve
(our clients) and you may see or come in contact with written information about individuals we serve. You may even recognize some of these individuals.
All information we have about individuals we serve, including their names and the fact that they are getting services from ECS, is protected by State and Federal Law.
As a contractor for ECS you must agree to keep all client information you may see or learn
(including the identity of anyone we serve) confidential. You may not even disclose to your family members the names or identities of anyone we serve.
You may not read or access any confidential materials that you come across during the course of your work at ECS.
If in the course of your work you access locked areas of a building, you must leave the area locked when you leave unless you are specifically instructed otherwise.
As a contractor of ECS, failure to maintain the confidentiality of the individuals we serve, or accessing confidential information without authorization (such as reading a chart or other client related information) is a violation of Federal and State Law and may lead to cancellation of your contract with ECS and possible legal sanctions under Federal and
State privacy laws.
Agreement
As a condition of my agreement or contract to do work for ECS, I agree to abide by these privacy requirements and instructions. Furthermore, I agree that all of my employees will be informed of these requirements and will agree to be bound by them. If I become aware that one of my employees has violated these requirements I will immediately inform ECS of this.
Printed Name of Individual Authorized to Enter Into a Binding Agreement with ECS:
Signature:
Date:
File details come from the government source that posted it. Updated .