Janitorial Services - Hillsboro

The State of Missouri's Office of Administration, Division of Facilities Management, Design and Construction (FMDC), is soliciting quotes through an RFQ for janitorial services at a state-leased building at 10325 Business 21 in Hillsboro, Missouri, with bids due November 13, 2026 at 2:00 p.m. Central Time. Vendors must hold "Approved" status in MissouriBUYS to be awarded a contract. The RFQ was issued November 2, 2026, and a non-mandatory building tour is scheduled for November 5, 2026 at 12:30 p.m.

The building is about 34,684 square feet and houses the Missouri Department of Social Services and the Missouri Department of Health and Senior Services, with roughly 175 full-time employees and 500 weekly visitors. Bidders must have a minimum of two consecutive years of successful janitorial experience for buildings of at least 34,684 square feet and must employ a working supervisor or contractor contact within forty-five miles of the site. Required staffing includes one day porter/matron, a working supervisor on site during evening services, and at least two after-hours janitorial personnel meeting a daily minimum of seven man-hours. Evening cleaning runs Monday through Friday from 6:00 p.m. to 12:00 a.m., excluding state holidays, and day porter service runs Monday through Friday from 1:00 p.m. to 5:00 p.m. All contractor employees must pass fingerprint-based background checks by the Missouri State Highway Patrol at least forty-five days before starting work and obtain state-issued badges. The contractor supplies all equipment and cleaning materials, which must meet specified environmental and quality standards.

The award will be a Blanket Purchase Agreement with an initial one-year term and three additional one-year renewal options. Pricing is firm, fixed, per square foot per month on Exhibit C, and the solicitation is evaluated on price only. The incumbent, Hatfield Cleaning Services, LLC, holds the current contract at $0.17 per square foot. The state may assess liquidated damages ranging from $10.00 per day for late reporting to $550.00 per uncompleted monthly or semi-annual task.