Janitorial Services - Hays DLEX

The Kansas Department of Revenue is seeking competitive proposals for janitorial services at the Hays Driver's License Examining (DLEX) facility located at 1222 Canterbury Drive in Hays, Ellis County, Kansas. The procurement is a five-year contract running from April 1, 2026, through March 31, 2031, covering approximately 2,500 square feet of facility space. Services must be performed twice weekly (Wednesdays and Fridays) outside of regular business hours and include comprehensive cleaning tasks such as floor maintenance, bathroom sanitation, dusting, and trash removal. A mandatory pre-bid conference is scheduled for September 3, 2025, at 11:00 AM CST, with proposals due by October 7, 2025, at 2:00 PM CST. Bidders must be Kansas-based companies with at least three years of commercial janitorial experience and provide two in-state references. The contractor is responsible for supplying all cleaning materials, equipment, and supplies, with the state providing consumables like toilet paper and paper towels. Evaluation will be conducted through a negotiated procurement process, with the state reserving the right to terminate the contract for convenience or cause.

The procurement includes several set-aside and preference considerations, encouraging participation from diverse business types. Bidders can claim preferences such as Disabled Veteran Owned Business or Certified Business Bidder categories. The state mandates strict security requirements, including background checks, confidentiality agreements, and compliance with Federal Tax Information (FTI) protection guidelines. Bidders must submit various forms and certifications, including a current Tax Clearance Certificate, Immigration Reform and Control form, Sexual Harassment form, and a Boycott of Israel form. While a specific award value is not explicitly stated, the contract requires monthly and annual pricing submissions, with additional pricing for specialized services like floor stripping/waxing and carpet cleaning. Vendors must be registered with the state of Kansas and demonstrate the ability to meet comprehensive security clearance requirements, which include submitting fingerprints for KBI and FBI background checks. The state encourages vendors to have policies that discourage human trafficking and will evaluate bids with this consideration in mind.