Janitorial Services for the Charter Schools and EDC

The City of Pembroke Pines is requesting bids on janitorial services for six charter school campuses and an Educational Development Center across approximately 601,518 square feet of facility space under IFB #PSPW-26-02, with sealed proposals due July 21, 2026 at 2:00 PM and a mandatory pre-bid meeting and site visit on July 2, 2026 at 9:30 AM beginning at Charter Elementary School East.

A 5% local-vendor preference applies to Pembroke Pines vendors and 2.5% to Broward County vendors. The contract includes no federal funding, but the specimen construction agreement references Davis-Bacon prevailing wage provisions and Section 3 requirements (25% of total hours by Section 3 workers; 5% by Targeted Section 3 workers) for contracts exceeding $200,000, requiring all bidders to submit HUD Section 3 Form 1 assessment and certification regardless of contract value.

The scope spans daily cleaning, porter staffing, janitorial supplies (including specified commercial-grade chemicals and paper products), specialized cleaning equipment, and electrostatic spraying. Bidders must submit a Product Compliance Package documenting all proposed supplies, cleaning chemicals, dispensers, and certifications for City approval. Contractors must provide vandal-resistant dispensers (9-inch jumbo toilet tissue, folded towel, roll towel, and hand soap) constructed of minimum 18-gauge Type 304 stainless steel with ADA compliance. All personnel accessing school grounds when students are present must pass background screening per Florida Statute Section 1012.32, with screening costs borne by the contractor. The contract term is two years with two optional two-year renewal periods.

The estimated contract value is $2.19 million. Pricing is structured as monthly lump-sum charges for each school location, plus separate line items for supplies, additional porters, overtime, electrostatic spraying, and dispensers. The City will evaluate proposals against key performance indicators: Quality Inspection Score of 92% minimum (88% acceptable threshold), Restroom Readiness Score of 97% (94% acceptable), Schedule Compliance Rate of 99% (97% acceptable), and Service Request Response and Resolution of 97% (92% acceptable). Service credits of 2–5% of monthly invoices apply per site for performance failures; termination for cause is permitted if minimum thresholds are not met for two months within any six-month period.

The contractor must carry comprehensive general liability, workers' compensation, and other insurance from A.M. Best A/Class VI carriers, with the City named as additional insured, and provide a 100% performance and payment bond. A 5% retainage applies until project completion and final inspection; invoices are payable within 30 days of City approval. Questions are due July 8, 2026; final answers are issued July 13, 2026. Award is anticipated September 2, 2026, with Notice to Proceed on September 15, 2026.