Janitorial Services for Harry S Truman State Office Building

The State of Missouri, Office of Administration, Division of Facilities Management, Design and Construction, is issuing a Request for Proposal (RFP) for comprehensive janitorial services at the Harry S Truman State Office Building in Jefferson City. The procurement encompasses janitorial and custodial services for a 641,841 total cleanable square feet facility serving approximately 2,422 full-time employees across multiple state agencies, including 27,860 square feet of secured areas and 32,214 square feet of day clean areas. Services required include daily cleaning operations (Monday through Friday, 5:30 P.M. to 10:30 P.M.), weekly tasks, monthly deep cleaning operations, and semi-annual floor care, encompassing restroom sanitation, floor care (wet mopping, dry mopping, sweeping, and buffing), trash and recycling removal, window cleaning, carpet extraction, and general building maintenance to maintain sanitary conditions compliant with applicable regulations. The contractor must supply all necessary equipment, materials, and labor and must staff the contract with two Working Resident Managers, two After-Hours Supervisors, six Day Porters/Matrons, one Contractor Contact Person, and two Floor Care Specialists, each with minimum two years of relevant experience. Minimum qualifications require three years of janitorial services experience within the last five years for buildings of at least 641,841 square feet, achievement of "Approved" registration status in MissouriBUYS, and "Spend Authorized" status in MissouriBUYS powered by MOVERS. The mandatory pre-proposal conference and building tour are scheduled for May 14, 2026, at 10:30 A.M., with sealed proposals due electronically through MissouriBUYS by June 2, 2026, at 2:00 P.M. Central Time. The contract period is one year from the effective date, with pricing structured as a firm fixed price per square foot per month as specified on Exhibit C, with supplemental services available at additional firm fixed prices.

No specific set-aside designations for disadvantaged enterprises or restrictions on responding organizations are identified in the solicitation documents. The incumbent contractor previously held contract number CS231012001 (Bid RFPS30034902301012), with financial data available through the Missouri Accountability Portal and the Division of Purchasing's Awarded Bid & Contract Document Search System. All contractor personnel must pass fingerprint-based background checks conducted through the Missouri State Highway Patrol at the contractor's expense, with security clearance valid for the contract duration, and contractors must obtain state agency approval for cleaning agents used in wet extraction methods. The state reserves the right to assess liquidated damages for substandard, deficient, or incomplete services, ranging from proportional deductions on daily and weekly tasks to $250–$550 per uncompleted monthly or semi-annual task depending on the violation type and building size. No specific award value or budget range is provided in the solicitation documents; pricing will be evaluated based on firm fixed-price proposals submitted on Exhibit C with required budget and price analysis on Exhibit L. The state reserves the right to request personnel removal without cause and to request additional or specialized cleaning tasks beyond the standard scope throughout the contract term.