Janitorial Services for BR City Courthouse Building Mandatory Pre-Proposal Conference & Job Site Visit 10/1/26 10:00 AM - Responses to Written Questions Received During Inquiry Period

The City of Baton Rouge and East Baton Rouge Parish, through their Division of Purchasing, are soliciting proposals for janitorial services at the Baton Rouge City Courthouse Building (233 St. Louis Street) under RFP 20008-RFP2026-12-2010, with proposals due October 16, 2026 at 2:00 PM CST and a mandatory pre-proposal conference and job site visit on October 1, 2026 at 10:00 AM.

The scope covers comprehensive daily daytime janitorial services from 6:00 AM to 3:00 PM, Monday through Friday, across approximately 83,700 square feet. The contractor must provide a minimum of four on-site personnel daily (one supervisor and three janitorial staff), furnish all cleaning supplies, equipment, materials, safety data sheets, and restroom dispensers (paper towels, toilet tissue, hand soap, hand sanitizer, air fresheners), and maintain all required insurance and licenses. Louisiana State Police criminal background checks are required for all janitorial employees. Contractors must be established businesses with at least three years of satisfactory janitorial experience, documented comparable work performance for at least two years, and at least two references from facilities with similar scope within the last five years.

The City-Parish encourages participation of certified Small and Minority Women-owned Businesses (SMWBE) and Disadvantaged Business Enterprises (DBE), though no specific subcontracting goal has been established. Pricing must be firm for the contract term inclusive of all labor, materials, supplies, equipment, and insurance. Weekend and holiday pricing is requested but will not be a determining factor in award.

The initial contract term runs twelve months from January 1 through December 31, 2027, with two optional twelve-month renewals under identical terms, subject to appropriation and mutual consent. Evaluation criteria: company experience and qualifications (0–30 points), references and client list (0–15 points), management and operations plan (0–30 points), SEDB plan and implementation (0–10 points), and cost (0–15 points). Written inquiries are due October 2, 2026 by 5:00 PM, with answers provided by October 7. Notice of Intent to Award is anticipated December 9, 2026, with contract execution expected January 1, 2027.