Summary of RFP 20008-RFP2026-12-2010-1.pdf

This is a Request for Proposals (RFP) issued by the City of Baton Rouge and East Baton Rouge Parish Division of Purchasing for full-service janitorial services at the Baton Rouge City Courthouse Building located at 233 St. Louis Street. The scope of work encompasses comprehensive daily daytime janitorial services across approximately 83,700 square feet, operating Monday through Friday from 6:00 AM to 3:00 PM. The contractor must provide a minimum of four on-site personnel daily consisting of one supervisor and three janitorial staff members, along with all cleaning supplies, equipment, materials, safety data sheets, and restroom dispensers including paper towels, toilet tissue, hand soap, hand sanitizer, and air fresheners. A mandatory pre-proposal conference and job site visit is scheduled for October 1, 2026 at 10:00 AM. Written inquiries are due October 2, 2026 by 5:00 PM, with responses provided by October 7, 2026. Proposals must be submitted by October 16, 2026 at 2:00 PM CST. The initial contract term runs for twelve months from January 1 through December 31, 2027, with two optional twelve-month renewal periods available under identical terms, subject to appropriation and mutual consent. Notice of Intent to Award is anticipated December 9, 2026, with contract execution expected January 1, 2027.

Pricing must be firm for the contract term and inclusive of all labor, materials, supplies, equipment, and insurance; weekend and holiday pricing may be requested but will not be a determining factor in the award decision. Contractors must be established businesses with a minimum of three years of satisfactory janitorial experience, documented comparable work performance for at least two years, and at least two professional references from facilities with similar scope within the last five years. Louisiana State Police criminal background checks are mandatory for all janitorial employees. The City-Parish encourages participation of certified Small and Minority Women-owned Businesses (SMWBE) and Disadvantaged Business Enterprises (DBE), though no specific subcontracting goals have been established. Evaluation criteria consist of company experience and qualifications (0-30 points), references and client list (0-15 points), management and operations plan (0-30 points), SMWBE/DBE plan and implementation (0-10 points), and cost (0-15 points).