Janitorial Services for 530 Water Street and Other Port Assets

The Port of Oakland is requesting proposals for janitorial services at 530 Water Street (Port Headquarters), 101 Washington Street Garage, Underground Garage, and Webster/Embarcadero Parking Lot, with proposals due September 17, 2026 at 11:00 a.m. Pacific Time, and a mandatory pre-proposal meeting and optional site tour on August 27, 2026 at 11:00 a.m. at 530 Water Street. Small Local Business preference points are available for certified firms.

The scope includes daily, weekly, monthly, and quarterly cleaning tasks across office spaces, restrooms, elevators, garages, and parking areas. The contractor must supply all cleaning materials (mops, buckets, rags), equipment (vacuums, brooms), personnel, and management; the Port furnishes cleaning solutions, hand soap, paper products, and a power scrubber (fuel excluded). Services must meet Class A high-rise building standard. Staffing includes a day porter, night crew, and parking lot/garage staff.

The contract term is three years commencing January 1, 2027 through December 31, 2029, with the Port holding options for two one-year extensions, not to exceed five years total through December 31, 2031. A 90-day trial period establishes cleanliness standards; the Port may immediately terminate and award to the next-ranked contractor if performance is unsatisfactory. Contractors must submit pricing on the Proposal Worksheet with detailed monthly fees per staff position and site location, including Year 1 annual costs and estimated costs for Years 2 through 5.

Evaluation weights proposed costs at 35%, plan and approach at 25%, knowledge and experience at 20%, non-discrimination and small local business utilization policy at 15%, and litigation information at 5%; company information and policy adherence are pass/fail. Contractors must comply with Port non-discrimination policies, living wage requirements (currently $20.97 per hour without health benefits or $18.26 with benefits as of July 1, 2026), labor peace agreements, worker retention for the first 90 days, insurance requirements, and background checks for all personnel.