Bid Notice.pdf

Version (08/03/2026)

Janitorial Services for 530 Water Street and

Other Port Assets 26-27/02

REQUEST

FOR

PROPOSAL

(RFP)

PURCHASING DEPARTMENT

530 Water Street, Oakland, CA 94607

RFP 26-27/02, Invitation, Page 1 of 3

RFP No.: 26-27/02, Janitorial Services for 530 Water Street and Other Port Assets

The Port of Oakland (the “Port”), through its Purchasing Department, is hereby soliciting competitive proposals for the above-mentioned project. The successful Respondent will be required to furnish all labor, material, equipment, supplies, applicable taxes, insurance, bonding, and licenses to complete this project.

Proposal Information

Proposal Title Janitorial Services for 530 Water Street and Other Port Assets

Proposal Type Services

Proposal Number 26-27/02

Proposal Issued August 18, 2026

Requesting Department Commercial Real Estate

Mandatory Pre-proposal Meeting and Optional Site Tour Visit

August 27, 2026, at 11:00 a.m. (Pacific Time) Port of Oakland 530 Water Street, Oakland, CA 94607 (Exhibit Conference Room)

Scheduled Publication Date August 21, 2026 (Oakland Tribune)

Proposal Due Date and Time September 17, 2026, until 11:00 a.m. (Pacific Time)

Instructions for Submitting Proposals

Electronic Delivery Address https://lf.portoakland.com/

Please login to Liquid Files at the above listed URL and click on the “Register” button to upload your proposal to mdeleon@portoakland.com. Do not email your proposal to the Purchasing Contact directly. Your proposal must be uploaded to the Liquid Files’ site to be accepted by the Port. Once your Proposal has been uploaded to Liquid Files, you will receive a copy of the email that Liquid Files generates to the Purchasing Contact with your proposal. (Note: Liquid Files limits the file size to a maximum of 500 Megabytes (MB), and there will be a slight delay as to when Liquid Files emails your Proposal to the Purchasing Contact, so please upload your files early so that they will be received by the due date and time.)

Submittal Copies One (1) Original Proposal as a single file in Adobe Portable Document Format (pdf) transmitted to the above listed Purchasing Contact via Liquid Files. (If your file size is larger than 500 MB, please modify it to be less than 500 MB.)

Late Submittals Electronic Proposals received after the Proposal Due Date and Time stated above will not be downloaded by the Port.

RFP 26-27/02, Invitation, Page 2 of 3

How to Obtain Proposal Documents

Copies of the Proposal documents may be obtained at:

Physical Location Address Information

Port of Oakland--Purchasing Department 530 Water Street, Oakland, CA 94607 Monday through Friday 8:00 a.m. to 4:00 p.m.

(510) 627-1104

Website https://www.portofoakland.com/business/bids-rfp-center/

Or navigate to the Port of Oakland’s main website at:

http://www.portofoakland.com/, then click on “Business” section on the top of the page, and then select “Bids/RFPs/RFQs Center” to download the RFP document.

Questions about the Proposal

Questions and/or Requests for Information (RFI) must be submitted in writing and can be submitted by email as follows:

Purchasing Dept. Contact Michael De Leon Senior Procurement Analyst Email: mdeleon@portoakland.com

Question/RFI Due Date August 31, 2026, until 4:00 p.m. (Pacific Time)

Please submit any questions regarding this RFP as soon as possible but by no later than the above due date and time. The Port will not respond to any questions regarding this RFP received after the above due date and time.

Response Date September 4, 2026

Port responses to timely received questions regarding this RFP will be provided via an emailed addendum to all prospective Proposers and placed on the Port’s website for downloading. See the “How to Obtain Proposal Documents” section via our web address.

Once the RFP is issued, and until a recommendation for award is made to the Board of Port Commissioners at a public Board of Port Commissioners meeting (or in cases where a recommendation for award does not require a public Board meeting, when Proposers are notified by Port staff of the recommendation for award), each Proposer and its representatives, agents, and affiliates, shall not contact members of the Evaluation Committee, Port staff or the Board of Port Commissioners to discuss or ask questions about the contents of this RFP or the selection process. All questions shall be submitted in writing as described in this RFP. Any inappropriate contact by a Proposer, its representatives, agents, and/or affiliates may result in the Proposers' proposal being disqualified.

RFP 26-27/02, Invitation, Page 3 of 3

Full Opportunity

The Port’s policy prohibits discrimination or preferential treatment because of race, color, religion, sex, national origin, ancestry, age (over 40), physical or mental disability, cancer-related medical condition, a known genetic pre-disposition to a disease or disorder, veteran status, marital status, or sexual orientation. It is the policy of the Port of Oakland to encourage and facilitate full and equitable opportunities for small local businesses to participate in its contracts for the provision of goods and services. It is further the Port’s policy that no discrimination shall be permitted in small local business participation in Port contracts or in the subcontracting of Port contracts. The successful Respondent shall comply with the Port’s non-discrimination policy.

Title VI Solicitation Notice

The Port of Oakland, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

Rejection

The Port reserves the right to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted, and to award the contract according to the proposal which best serves the interests of the Port.

Nickulaus Sioson, Manager, Port Purchasing

RFP 26-27/02, Table of Contents

Table of Contents

I. Project Overview

II. Scope of Services

III. Port Policy and Other Requirements

IV. Submission Requirements

V. Evaluation Criteria

VI. Additional Provisions

Attachments:

Title

Must Be Returned with Proposal

1 RFP Acknowledgement and Signature Form Yes

2 Non-Collusion Declaration Yes

3 Statement of Equal Employment Opportunity Yes

4 Proposal Worksheet Yes

5 Port of Oakland Non-Discrimination and Small Local Business Utilization Policy

A. Chart for Submitting Data for Calculation of Preference Points

B. Local Participation Questionnaire

C. Monthly Utilization of Local and Small Business Enterprises

D. Final Utilization of Local and Small Business Enterprises

Yes

Attachment 5-A and 5-B are required with the

Proposal.

(Note: If you are submitting a new

Certification Application for preference points, then your completed application is due 7 business days prior to the proposal due date.)

Attachments 5-C and –D are required after contract award final completion of the project.

6 Non-Discrimination and Small Local Business Utilization Policy Program Affidavit Yes

RFP 26-27/02, Table of Contents

Title

Must Be Returned with Proposal

7 City of Oakland City Charter §728 Living Wage Information

A. Employer Self-Evaluation for Port of Oakland Living Wage

B. Certificate of Compliance—Living Wage

No

(Attachments 7-A and 7- B are required prior to entering into contract with the Port of Oakland)

8 Statement of Living Wage Requirements Yes

9 Supplier Insurance Requirements No

10 Insurance Acknowledgement Statement Yes

11 Information Required to Comply with California Labor Code Section 2810

Yes

12 Statement of Adherence to Labor Peace Yes

13 Janitorial Services Agreement

No

(Note: If awarded the contract, the successful

Respondent will execute a revised version of the

Port’s Janitorial Services Agreement, which will be consistent with the provisions of this RFP.)

14 530 Water Street Floor Plans No

RFP 26-27/02, Page 1 of 16

I. Project Overview

The Port of Oakland is soliciting proposals from qualified Contractors to provide Janitorial Services for 530 Water St. and certain other Port Assets. The Port will furnish all cleaning solutions, hand soap and paper products, and the Contractor shall supply all cleaning materials (e.g. mops, buckets, rags, etc.), equipment (e.g. vacuums, brooms, etc.), personnel, and management, as well as all other items necessary to perform the services specified in this Request for Proposal. All services and supplies should be of a standard and quality provided to a Class A high-rise building.

About the Port of Oakland The Port of Oakland generates vital economic activity, community benefits, and environmental innovation as it decarbonizes its operations for a cleaner and greener future. Along with its partners, the Port supports more than 98,000 regional jobs and $174 billion in annual economic activity. The Port oversees the Oakland San Francisco Bay Airport, the Oakland Seaport, nearly 20 miles of waterfront, including Jack London Square and a publicly owned electric utility. The Port of Oakland is Everyone’s Port! Connect with the Port of Oakland and Oakland San Francisco Bay Airport through Facebook, or with the Port on LinkedIn, YouTube, and at www.portofoakland.com.

II. Scope of Services

The Contractor shall provide janitorial services Monday through Friday based on the schedule provided below with reliable and experienced personnel to perform the janitorial services indicated in the Technical Requirements and Additional Services sections of this RFP. This specification represents the minimum frequency of cleaning required to ensure a High Standard of Cleanliness for the site locations identified in Section A, below.

A. Site Locations and Description:

I. Port Headquarters - 530 Water St, Oakland, CA

a) 137,672 sq.ft., 7-story office building

II. 101 Washington Street Garage

a) 400,000 sq.ft., 7-story garage

III. Underground Garage

b) 90,000 sq.ft., 1-story garage

IV. Webster/Embarcadero Parking Lot

a) 18,480 sq.ft. surface lot

B. Staffing Requirement and Hours of Operation:

Staffing shall include one (1) full-time Day Porter and sufficient Night Crew and Parking Lot/Garage Staff personnel to meet the needs of the Technical Requirements listed below.

Day Porter: the Day Porter shall perform typical Day Porter tasks such as responding to unanticipated janitorial requests, stocking paper supplies and dispensers as needed, performing special projects as requested and acting as the janitorial firm’s representative and liaison for the Port’s building manager.

Night Crew: the Night Crew shall perform all of the items listed under the Technical Requirements at the frequencies stated. The Contractor shall determine the number of personnel to be provided for the night crew necessary to perform the requested scope of services.

RFP 26-27/02, Page 2 of 16

Parking Lot/Garage Staff: the Parking Lot/Garage Staff shall perform all the items listed in the Technical Requirements listed below, which include but are not limited to emptying garbage cans, elevator cleaning, power washing, scrubbing and sweeping.

The Contractor’s crew shall work during the following hours:

Position Hours Responsibility

Day Porter 7:00 am – 3:30 pm All assets

Night Crew 6:00 pm – 12:00 am All assets

Parking Lot/Garage Staff 11:00 pm – 7:30 am Two garages and 1 surface lot

* Note: Time specified includes any breaks under applicable law or CBA

C. Technical Requirements

The Contractor will be required to perform janitorial services to the below-listed areas per the frequencies listed below:

Contractor must ensure that bags collected from specific waste stream containers (landfill, recycle, and compost) are placed properly into the corresponding waste stream bins or dumpsters. Contractor shall not combine different waste stream bags, such as, but not limited to, placing a bag from a recycle container into a landfill bin or dumpster.

I. Location: Port Headquarters

A. Daily Services –Area Location: Lobby.

1) Clean glass doors, inside and out

2) Wipe seating, clean as needed

3) Wet mop all exposed flooring

4) Vacuum carpet runners, spot clean any new stains or spills

5) Damp wipes all surfaces, including security desk.

6) Polish all metal surfaces

Empty waste containers (landfill, recycle, compost) to corresponding bins or dumpsters, and damp clean as needed

B. Daily Services – Area Location: Elevators

1) Vacuum carpet

2) Polish all metal surfaces

3) Wipe wood surfaces

C. Daily Services – Area Location: Elevator Lobbies and Office Hallways

1) Wet mop all ceramic tile floors

2) Vacuum carpet and spot clean any new stains or spills

3) Dust all fixtures

4) Clean glass and metal fixtures as needed

5) Spot clean walls and doors as needed

6) Clean around hand sanitizer dispensers for any stains or spills

D. Daily Services – Area location: Restrooms

1) Empty all waste containers (landfill, paper towel compost) to to corresponding bins or dumpsters , clean with disinfectant

2) Restock all paper products and liners

3) Check and refill all soap dispensers

4) Clean and disinfect sinks, countertops, floors

5) Clean and disinfect toilet bowls, toilet seats and urinals

RFP 26-27/02, Page 3 of 16

6) Restock urinal deodorizer as needed

7) Dust exhaust vents, wet wipe as needed

8) Wipe mirrors and clean partitions and walls

9) Clean and disinfect showers

E. Daily Services – Area Location: First Floor Locker Rooms/Showers

1) Empty all waste containers (landfill, recycle, and compost) to corresponding bins or dumpsters, clean with disinfectant

2) Restock all paper products and liners

3) Check and refill all soap dispensers

4) Clean and disinfect sinks, countertops, floors

5) Dust exhaust vents, wipe as needed

6) Wipe mirrors, clean partitions and walls

7) Disinfect and clean all tile in shower stalls

8) Removal of any visible hardwater stains

9) Spot clean stains as needed in shower stall area

F. Daily Services – Area Location: All Conference Rooms and Exhibit Room

1) Wipe and clean conference room tables with appropriate cleaner

2) Spot clean any new carpet stains or spills

3) Dust surface tops, clean as needed

4) Empty all waste containers (landfill, recycle, and compost) to corresponding bins or dumpsters, damp clean as needed

5) Arrange chairs in proper location

G. Daily Services – Area Location: Cubicles and Offices

1) Empty any waste garbage, recycling, and/or compost containers if present;

damp clean as-needed

2) Dust and/or damp wipe cleared work surfaces only (desks, file cabinets, credenzas, etc.)

3) Dust window ledges if cleared

4) Spot clean any new carpet stains or spills

H. Daily Services – Area Location: Kitchens/Lunch Rooms/Copy Rooms

1) Empty all waste containers (landfill, recycle, and compost) to corresponding bins or dumpsters, clean as needed

2) Wipe down countertops and clean sink if empty

3) Check hand towel dispensers and restock as needed

4) Return tables and chairs to proper location

5) Spot clean Lunch Room floor as needed

I. Daily Services – Area Location: Janitorial Closets

1) Maintain Janitorial Closets in a clean and orderly condition

2) Stock paper products and cleaning supplies neatly on shelves

3) Do not leave standing water in closets

4) Clean equipment after use and return to designated location

5) Clean closet floors

J. Weekly Services – Area Location: Cubicles, Offices, Conference Rooms and Hallways

1) Thoroughly vacuum all carpeted areas throughout building. This includes all cubicle areas, all offices, all Conference Rooms, and all Common Area Hallways

2) Provide schedule to building management in advance of contract start date of proposed vacuuming schedule for the building, by floor and area.

RFP 26-27/02, Page 4 of 16

3) Provide written notification to building management of changes in any cleaning schedules.

K. Weekly Services – Area Location: Kitchens and Lunch Rooms

1) Mop floor and vacuum carpet runners

2) Mop 3rd Floor Lunch Room

3) Wipe down water dispensers

4) Wipe down exterior of refrigerator (no dishwashing or refrigerator cleaning needed)

5) Wipe down countertops and sinks

L. Monthly Services – Area Location: Stairwells

1) Sweep stairwells to remove accumulated dust and debris

2) Damp wipe hand railing

3) Clean any spills or stains on stairs or walls

4) Wipe down stairwell doors

5) Dusting of light fixtures and emergency egress signage

M. Monthly Services –Utility Work

1) Dust accessible baseboards throughout building

2) Damp wipes all air distribution grills

3) Detail bathrooms (deep cleaning)

4) Detail kitchens (deep cleaning, including refrigerator interiors)

5) Dust Mini-Blinds

6) High Dusting – light fixtures, architectural features

7) Door and Wall cleaning

8) Exterior window cleaning of ground first floor retail spaces and front glass entrance promenade to building, including glass awning.

N. Quarterly Services –Utility Work

1) Deep clean stairwells including stain removal

2) Deep clean stairwell light fixtures

3) Strip and wax tile in building restrooms, including first floor locker room with showers.

II. Location: Washington Street Garage and Underground Garage

A. Daily Services

1) Empty all trash containers, replace liners as needed

2) Pick up any litter or debris

3) Wipe down Parking Pay Stations

4) Mop elevator floors (4)

5) Clean elevator walls and fixtures (4)

6) Clean any graffiti as needed

B. Weekly Services

1) Sweeping: Proposer to provide a power sweeping machine and perform sweeping on Sunday night/Monday morning

2) Scrubbing: The Port will provide a power scrubber (excluding fuel) for the proposer’s use, but the proposer will provide the fuel, to be performed on Wednesday nights. Scrub 2 floors per week (e.g. Week 1 scrub Washington Street Garage Floors 1 and 2; Week 2 scrub Floors 3 and 4; Week 3 scrub Floors 5, 6, and 7; Week 4 scrub Underground Garage)

Note: Vendor will be required to supply a power sweeper, and Port will provide the scrubber.

RFP 26-27/02, Page 5 of 16

C. Bi-Monthly Services

1) Power wash all stairwells, handrails, areas around trash receptacles, elevators and Pay Stations.

III. Location: Webster/Embarcadero Parking Lot A. Weekly Services

1) Pick up any trash or debris in lot

2) Clean any graffiti found

D. Additional Services (Upon Request):

The Contractor will be asked to perform janitorial detailing work at any of the locations mentioned above, during Port holidays. Port holidays include Martin Luther King, Jr. Day, Lincoln’s Birthday, California Admissions Day, and Veterans Day. The Contractor will provide these services during normal working hours at no additional charge.

Vendor to provide standard billing rate for one-time requests not included in the above-mentioned scope detail.

E. Invoice Procedure:

The Contractor shall invoice the Port once per month for janitorial services performed the previous month. All Invoices are to be submitted to Port of Oakland, Accounts Payable Department at P.O. Box 28413, Oakland, CA 94604. Upon receipt of correct monthly invoice, the Port will pay Net 30 days.

F. Supplies, Materials and Equipment:

The Port will supply all the restroom and employee lounge supplies such as paper towels, toilet paper, cleaning solutions, deodorizers, seat liners, garbage liners, disinfectants, and liquid/anti-bacterial hand soap. The Port will also supply all cleaning solutions for the Contractor’s use in carrying out the Scope of Services at all Site Locations, as well as a power scrubber (excluding fuel) for the Contractor’s use at the Washington Street Garage and Underground Garage.

The Contractor shall furnish all cleaning materials and equipment, including but not limited to, all cleaning rags or towels, dusters, mops, buckets, vacuums, power washer and sweeping machine required to properly perform their janitorial duties.

G. Work Holidays:

The Port will not require janitorial services for the following holidays.

- New Year’s Day

- Presidents’ Day

- Memorial Day

- Independence Day

- Labor Day

- Thanksgiving Day

- Christmas Day

H. Badge and Uniform Requirement:

All janitorial personnel will be required to pass a background investigation and wear a personal photo I.D. and uniform from the janitorial company at all times. The Contractor shall employ personnel who can pass a security background check. The cost of any background check is minimal (estimated at $100 per person) and will be the responsibility of the Contractor. It will

RFP 26-27/02, Page 6 of 16 also be the responsibility of the Contractor to maintain any keys, codes, or cards required to gain access and complete work. The Contractor shall safeguard all I.D. badges, keys, and access code and return them to the Port upon expiration or termination of the contract. Lost or stolen cards will be replaced at the Contractor’s expense.

I. Labor and Supervision:

1. The Contractor shall provide sufficient labor and management in order to complete the required workload. The Contractor’s arrival and departure times may be checked on a daily basis to ensure the Contractor is putting in the required time to perform all duties.

2. Only competent workers, skilled in commercial-type janitorial work shall be hired by the Contractor. The Port shall have the right to request the Contractor replace anyone of the work crew for any reason the Port deems necessary.

3. The Contractor is responsible for maintaining satisfactory standards for employees in regards to conduct, appearance, integrity, and competency.

4. The Contractor shall ensure each daily assignment is performed per daily specifications regardless of employee’s absenteeism.

5. There shall be a lead person or other responsible member at least 18 years old, on-site during working hours who shall be able to speak, read, and write the English language to the extent required for proper communication in-person, via telephone, and in writing. Further, such person shall be properly trained to be able to telephone our 24/7 Security Base office in the event of break-in or inadvertent activation of the fire alarm system. All janitors must sign in and out of the building each day via a sign in form supplied by the Contractor and shall be posted in a designated location. The sign in list may be inspected daily for compliance.

6. The Contractor and their employee(s) are required to know how to properly operate the buildings’ lighting override system.

7. The Contractor shall not subcontract the work, or any part of the work, without prior approval from the Port’s Commercial Real Estate Representative or Manager.

8. The Contractor shall not allow any unauthorized parties on Port premises without prior approval from the Port’s Commercial Real Estate Representative or Manager; doing so may result in the contract termination.

J. Inspection:

1. A copy of the Scope of Services shall be posted in the janitor’s closet for reference. Any changes to the Scope of Services, or work schedule, must be approved by the Port’s Commercial Real Estate Representative or Manager in advance. The Contractor shall create and maintain a list of completed periodic work and shall sign and date the form when each job is complete. The form shall be posted in the janitorial closet. The Contractor has 30 days after starting work to supply the form. Failure to create and maintain the form shall be considered a breach of the contract.

2. The Contractor is required to arrange written communication between the Contractor and the Commercial Real Estate Representative. The Contractor shall log all irregularities noted, such as, defective plumbing, electrical problems, burned-out lights, doors not closing or left unlocked, vandalism, etc. Written communication can be a note left on the Commercial Real Estate Representative desk at the end of each work shift, if any issues are noted.

3. The Contractor shall be required to meet with the Port’s Commercial Real Estate

Representative or Manager on a quarterly basis for an inspection tour to review Contractor’s performance. Additional inspections may be required if the quarterly reviews are unsatisfactory.

RFP 26-27/02, Page 7 of 16

K. Projected Timeline and Length of Contract

The successful Contractor will enter into a three (3) year contract (Agreement), commencing January 1, 2027, and end December 31, 2029, with the Port of Oakland to provide the services detailed in the Scope of Services section. The Port of Oakland and the Contractor will have the option to issue two (1) one-year extension of the Agreement, through the total contract period including any extension may not exceed five (5) years, ending December 31, 2031.

L. 90-Day Trial Period and Establishment of Cleanliness Standard

The first 90 days of the Agreement shall be deemed a 90-Day Trial Period for the selected Contractor, to review and establish cleanliness standards for the Port’s Headquarters and certain other Port Assets, and to evaluate the Contractor’s ability to meet those standards. During this 90-Day Trial Period, the Contractor shall work closely with the Port to establish those cleanliness standards and to ensure that the Scope of Services being provided meets the Port’s requirements. During the 90-Day Trial Period, the Port may provide verbal and/or written feedback to the Contractor regarding the services being provided. If at any point during the 90-Day Trial Period the Port is not satisfied with the level of service being provided by the Contractor, and the Contractor is not able to timely cure any deficiencies noted by the Port, the Port shall have the right to immediately terminate the Agreement and award same to the next-highest ranked Contractor, and so on, until the Port finds a Contractor that can satisfactorily perform the Scope of Services.

The Contractor shall be required to adhere to and maintain the level of cleanliness standards established during the 90-Day Trial Period for the duration of the Agreement between it and the Port, including any extension thereof.

III. Port Policy and Other Requirements

The selected Respondent will be required to comply with the following Port Policy and Other Requirements:

1. Non-Discrimination and Small Local Business Utilization Policy (NDSLBUP):

The Port desires to maximize the participation of small local business and has instituted a Non-Discrimination and Small Local Business Utilization Policy (NDSLBUP). The NDSLBUP consists of two parts:

Non-Discrimination policy which all Suppliers (Respondents) must adhere to, by providing the enclosed “Non-Discrimination and Small Local Business Utilization Policy Program Affidavit” (Attachment 6) with their proposal.

Preference points are awarded to small local businesses who qualify under the Port’s definition of a small local business. In order to qualify for preference points, Suppliers (Respondents) must be either certified by the proposal due date or may apply online at: http://srd.portofoakland.com/. The application and any supporting documentation must be submitted to the Port’s Social Responsibility Division seven (7) business days prior to the proposal due date.

To apply, please click on the above link and follow the “How to Apply” instructions.

A summary of the Port’s Non-Discrimination and Small Local Business Utilization Policy is included herein as Attachment 5. The entire policy is available at:

https://www.portofoakland.com/wp-content/uploads/2024/05/00810-FINAL- Jan2019.pdf

Suppliers already certified with the Port do not need to submit proof of certification but still need to check the Port’s certification database at: http://srd.portofoakland.com/ to

RFP 26-27/02, Page 8 of 16 ensure their certification has not expired and must fill out the Chart for Submitting Data for Calculation of Preference Points (Attachment 5-A), and the Local Participation Questionnaire (Attachment 5-B), and submit them with your proposal. All Suppliers (Respondents) must still provide proof of adhering to the Port’s Non-Discrimination policy by submitting the NDSLBUP Program Affidavit.

A copy of the Port-certified Small Local Business Enterprises can also be downloaded at: http://srd.portofoakland.com/

For questions or assistance regarding NDSLBUP, contact Matthew Davis, Chief Public Engagement Officer, (510) 627-1430, at the Port’s Social Responsibility Division.

2. Insurance Requirements:

All Respondents who plan on submitting a proposal in response to this RFP must meet the Port’s Insurance requirements listed in Attachment 9 and must provide proof of insurance at the time of project award. Respondents must include a statement (Attachment 10) with their proposal agreeing to the Port’s insurance requirements and indicate they will be able to obtain the proper insurance at the time of project award.

3. Security Sensitive Information:

By submitting a proposal, Respondent acknowledges that in the course of performing services under the Agreement, the selected Consultant/Contractor will come into possession of Sensitive Security Sensitive Information as described in Title 49 of the Code of Federal Regulations, Parts 15 and 1520 (“SSI”). SSI is subject to Port of Oakland regulation and Federal law. The selected Consultant/Contractor will be required to comply strictly with the Port of Oakland’s policies and practices for sensitive information.

4. Living Wage Policy:

On March 5, 2002, the voters in the City of Oakland passed Measure I, adding to the City Charter Section 728 ("§728") entitled "Living Wage and Labor Standards at Port-assisted Businesses." §728 requires Port Aviation and Maritime businesses that meet specified minimum threshold requirements to pay all nonexempt employees a Living Wage rate established by City Ordinance and adjusted annually based on the Consumer Price Index for the San Francisco, Oakland, and San Jose area. The current Living Wage rate as of July 1, 2026, is at least $18.26 with credit given to the employer for the provision to covered employees of health benefits, and $20.97 without credit for the provision of health benefits. Specifically, §728 applies to Port contractors and financial assistance recipients with the Aviation or Maritime divisions that have contracts worth more than $50,000 and that employ more than 20 employees who spend more than 25% of their time on Port-related work. §728 also provides covered employers with incentives to provide health benefits to employees, establishes a worker retention policy, requires covered employers to submit quarterly payroll reports and requires covered employers to allow Port representatives access to payroll records in order to monitor compliance and labor organization representatives access to workforces during non-work time and on non-work sites. Covered employers are responsible for complying with the provisions of §728 from the date the covered contract is entered into. When a contract is awarded, the Respondent will be required to fill out the attached Employer Self- Evaluation for Port of Oakland Living Wage Form (see Attachment 7-A) and Certificate of Compliance—Living Wage (see Attachment 7-B) and return them to the Social Responsibility Division. (i.e., do not include these forms in with your proposal).

For more information, please call Matthew Davis in the Port of Oakland’s Social Responsibility Division at (510) 627-1430.

Respondent shall acknowledge reviewing the Port’s Living Wage program and compliance, by submitting the Statement of Living Wage Requirement (Attachment

8) with their proposal.

RFP 26-27/02, Page 9 of 16

5. Labor Peace Rule for Certain Operational Services:

Respondent must comply with the Labor Peace Rule for Certain Operational Services (Labor Peace Rule) set forth in Chapter 11.03 of the Port of Oakland Administrative Code (“POAC”), available here. The Labor Peace Rule requires, among other things, the successful Respondent to enter into a Labor Peace Agreement within thirty (30) days of a request by any Labor Organization. In summary, a Labor Peace Agreement is a written agreement with a Labor Organization, its members, and any employees represented by the Labor Organization from engaging in Labor Disruptions relating to the services provided to the Port under the agreement for Services. Respondent must review the Labor Peace Rule and complete and submit the Statement of Adherence to Labor Peace Rule (Attachment 12) with the proposal.

To ensure the timely execution of all required Labor Peace Agreements, the apparent successful Respondent must obtain and provide to the Port all required Labor Peace Agreement(s) within twenty-one (21) days of publication of the identity of the apparent successful proposer (or of Notice of Intent to Award, if such notice is issued), or else the Port may select another respondent to perform the Services.

6. Worker Retention:

For at least 90 workdays after the commencement of the Agreement, the operator must retain existing self-park and valet parking employees who have been performing these duties for at least 90 calendar days prior to the commencement of the Agreement, unless such employees are terminated for cause. If the operator has a reduced number of employees than that of the prior operator, then the existing employees shall be offered employment based upon seniority using a combined seniority list.

7. Port’s Janitorial l Services Agreement:

Submission of a proposal will confirm that the Respondent fully understands and agrees with the provisions of the Port’s Janitorial Services Agreement (Attachment 13) which will be revised only as necessary to be consistent with the provisions of this RFP or other revisions necessary to reflect changes in federal, state, and/or local laws, policies, rules, regulations, etc., and will execute such revised agreement if awarded the contract. Any objections to any provisions in the Port’s Janitorial Services Agreement and/or this RFP must clearly be identified in your proposal. Changes are discouraged.

IV. Submission Requirements

The Port has scheduled a Mandatory Pre-proposal meeting and optional site tour visit on the date indicated in the table labeled “Proposal Information” (on the first page of the invitation for this RFP), to review the scope of services and the submission requirements.

Please respond to the following 8 requirements in a straightforward, concise delineation of your capabilities proposed to satisfy the requirements of the RFP. The Port will use your responses to objectively determine your capabilities and experience. Please label your responses 1 through 8, in the order presented below. Please limit your total response to the number of pages indicated below (excludes the required attachment forms provided with this

RFP).

Submittal Format:

Responses may not be longer than 16 pages (one sided or 8 pages double sided), printed on 8 ½” x 11” paper and formatted in no smaller than 10-point font. Each section shall be labeled according to the sections below. Once downloaded and printed by the Port, submittals must be able to fit into a 9 x 11.5-inch folder. Please include a cover page with your submission.

RFP 26-27/02, Page 10 of 16

1. Company Information: Provide the name of the legal entity proposed to contract with the Port, as well as its business address, email address, Federal Tax ID number, telephone, names and titles of key management personnel, and a brief history of your company (including any parent companies or subsidiaries). Provide a brief statement of who is authorized to submit the proposal on the behalf of your company. Please make sure that person signs and dates the statement. If your company is making any exceptions to the Port’s Janitorial Services Agreement (Attachment 13) and/or this RFP, they must be clearly set forth in your proposal and noted in this section. Exceptions are discouraged and may result in lower evaluation points during the Port’s evaluation of your proposal.

2. Debarment Statement: Provide a written statement that your company has not been debarred from providing services to any State or Federal Agency within the last five (5) years. Sign and date your statement. If your company has been debarred, you will need to provide background information and the reason(s) for the debarment. Provide the name and contact information for the agency that debarred your company. The Port must review the reason(s) and duration for the debarment before it can determine if your company can be considered for this project.

3. Required Forms and Adherence to Port Policy and Other Requirements: The Respondent must fill out all of the forms included in this RFP (listed under the “Attachments” section and marked with a “Yes” in the column titled “Must Be Returned with Proposal”), and return them with your proposal. By returning the listed forms, your company is supporting and agreeing to the Port Policy and Other Requirements (listed in Section III, “Port Policy and Other Requirements” of this RFP). Failure of the Respondent to provide any of the required forms may result in your proposal being rejected for non-responsiveness. These required forms will not count against the maximum page count (indicated above) for your response.

4. Litigation and Other Information: Provide information describing any litigation, arbitration, investigations, claims, or any other similar actions that your company, its principals, directors, and/or employees have been involved in during the last five (5) years that are relevant to the Port’s assessment of your company's services under this solicitation. For each action, please list, as applicable, (a) name and identification number of each matter (such as court case number), (b) jurisdiction in which it was filed, and (c) outcome of matter (e.g. whether the case is pending, a judgment was entered, a settlement was reached or the case was dismissed). Please list all litigation or claims your company is or was party to that involve the Port. The Port will review the disclosed actions in the context of relative risk to the Port and significance in light of your company’s information, knowledge, and experience. Failure to provide the litigation information may disqualify your proposal.

5. Knowledge and Experience: Provide relevant information about your company’s knowledge and experience, including a list of three or more projects (in similar size and scope to this RFP), with brief descriptions that demonstrate your experience. Also, provide the names of key personnel who will be assigned to do the work under this project and provide their relevant experience.

6. Client References: Provide names, addresses and contact information for three (3) current clients. Provide the size and scope of each project and a brief description of the projects. Please make sure all contact information is current. By providing such information, you authorize us to contact such clients.

7. Plan and Approach: Provide an overview describing the general approach to providing the Scope of Services set forth in this RFP, including a detailed staffing plan as recommended by your company, any additional scope of services not included but recommended, and methodology of your company’s ability to fulfill the general functions required in this RFP (including recommended staff information and schedule for the night crew and parking lot/garage staff). Please use this section to describe the services

RFP 26-27/02, Page 11 of 16 you propose to provide to the Port. Your services can be above and beyond the requirements listed in the “Scope of Service” section.

8. Proposed Costs: Provide your cost for the proposal on the Proposal Worksheet and attach any proposed fee schedule. It is important that you provide your fee schedule so that the Port can evaluate your proposal.

V. Evaluation Criteria

Prior to contract award, the Port must be assured that the Respondent selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If during the evaluation process, the Port is unable to assure itself of the Respondent’s ability to perform under the contract, if awarded, the Port has the option of requesting from the Respondent any information that the Port deems necessary to determine the Respondent’s capabilities. If such information is required, the Respondent will be notified and will be permitted five (5) working days to submit the requested information.

In awarding the contract, the Port will evaluate a number of factors in combination. Please make sure you have submitted responses to all items listed in the Submission Requirements section, as your responses will be evaluated based on the weights listed below.

RFP 26-27/02, Page 12 of 16

A. Evaluation Weights

Item Criteria Weights

A

Company Information, Debarment Statement, Adherence to Port Policy and Other Requirements Respondent’s company information, debarment statement, company information who have been debarred and have not provided sufficient reasons/justification for the Port to review the circumstances surrounding the debarment, companies who not adhere to the Port Policy and Other Requirements will not be forwarded to the evaluation committee for review. (Items 1, 2, and 3 of the Submission Requirements section.)

Pass/Fail

B Litigation and Other Information Respondent’s company information and litigation and other information. (Item 4 of the Submission Requirements section.)

5%

C

Knowledge and Experience, Client References Respondent’s knowledge and experience in providing Janitorial Services and client references as evidenced from your response to item 5 and 6 of Submission Requirements section.

20%

D Plan and Approach As evidenced from your response to item 7 of the Submission Requirements section.

25%

E

Proposed Costs As evidenced from your response to item 8 of the Submission Requirements section, and as provided on the Proposal Worksheet.

35%

F

Non-Discrimination and Small Local Business Utilization Policy (NDSLBUP) Does your company meet the Port’s definition of Small Local Business and/or make a commitment to the Port’s values and programs {e.g., mentoring small and/or very small local businesses and providing meaningful work for small and/or very small local sub-consultants; utilization of college and high school interns from the Local Impact Area (LIA); participation in job fairs and trade fairs targeted to LIA residents and businesses; and other work showing the consultant’s efforts to contribute to the economic development of the LIA}? The Port will evaluate companies that have provided substantiating documentation to prove they meet the Port’s NDSLBUP program and award points accordingly to qualifying companies.

15%

Total 100%

B. Selection Procedure:

All proposals received by the deadline which meet the RFP’s requirements will be presented to the evaluation committee comprised of Port of Oakland staff and possibly external members. The evaluation committee will evaluate the proposals and score all submissions according to the evaluation criteria above. The selection process may include interviews (at the discretion of the evaluation committee) for the top-scoring submissions. If interviews are to take place, the Port will notify the top scoring Respondents. Interview details and scoring requirements will be provided to selected Respondents prior to the interviews.

RFP 26-27/02, Page 13 of 16

VI. Additional Provisions

The terms “Company”, “Consultant”, “Contractor”, “Proposer”, “Respondent”, “Seller”, “Supplier”, and “Vendor” whenever appearing in this RFP or any attachments, are used interchangeably to refer to the company or firm submitting a proposal in response to this RFP.

A. Port’s Legal Name and Jurisdiction

The Port of Oakland (the “Port”) is legally known as the City of Oakland, a municipal corporation, acting by and through its Board of Port Commissioners. The Port is an independent department of the City of Oakland. The Port has exclusive control and management of all Port facilities and properties. Port facilities and properties consist of marine terminals, a railway intermodal terminal and container storage areas (collectively, the “Seaport”); the Oakland San Francisco Bay Airport (the “Airport”); electrical distribution grid infrastructure and energy procurement business (the “Port Utility”); commercial and industrial land and properties (collectively, “Commercial Real Estate”); and other recreational land, other land, undeveloped land, and water areas, all located in Oakland, CA. The Port issues Purchase Orders under the name “Port of Oakland”.

B. Ownership of Proposal All rights to information developed, disclosed, or provided in a Proposal and its attendant submissions are the property of Port, unless a Respondent makes specific reference to data that is considered proprietary. To the extent that a Respondent does not make specific reference to data that is considered “confidential” and proprietary, submission of an RFP constitutes the Respondent’s express (a) grant and assignment of a perpetual, transferable (in whole or in part), non-exclusive, royalty-free license to the Port for copyright, patent, or other intellectual property right (collectively referred to as “intellectual property”), and (b) agreement that the Port may use any such intellectual property without charge for any lawful purpose in connection with other Port development projects, including without limitation the creation of derivative works and issuance of sublicenses.

C. Deadline for Receipt of Proposal Proposals must be delivered to the “Electronic Delivery Address” via Liquid Files listed in the Request for Proposal (RFP) no later than the date and time specified in the RFP.

When you upload your Proposal to Liquid Files, you will receive a copy of the email that Liquid Files generates to the Purchasing Contact with your proposal. There may be a slight delay in when Liquid Files emails your Proposal to the Port, so please ensure you have uploaded your Proposal with sufficient time to allow Liquid Files to generate an email to the Port. The Port will use the date and time stamp on the email document that is generated from Liquid Files as proof of timely delivery. (Please note: The Port may not actually download your proposal until after the date and time for delivery has passed.) Proposals received after the date and time specified in the RFP will not be downloaded by the Port.

D. Public Records Act Under the California Public Records Act (Gov. Code § 7920.000 et seq.), the Port may be obligated to make available to the public the submitted proposal and all correspondence and written questions submitted during the Request for Proposal process.

If Respondent believes portions of its proposal contain trade secrets or proprietary financial information that should be exempt from disclosure under the Public Records Act, Respondent shall submit a separate copy of its entire proposal with the protected material redacted with black boxes, with each redaction specifically marked as ”CONFIDENTIAL”. Such separate copy shall not constitute the proposal, but shall be used, if needed and appropriate, in response to an applicable Public Records Act request. If Respondent does not submit such a separate redacted

RFP 26-27/02, Page 14 of 16 proposal, Respondent shall be deemed as not claiming that any portion of its proposal contains trade secrets or proprietary financial information.

The Port reserves the right to independently determine whether any document is subject to disclosure and to make such information available to the extent required by applicable law, without any restriction or notice to Respondent.

E. Indemnification If Respondent is selected to receive a contract, it will be required to agree to the indemnification clause contained in the Port’s Janitorial Services Agreement. See Section 9 of the Port’ Janitorial Services Agreement (Attachment 13).

F. Reimbursable Expenses All expenses incidental to performing Consultant’s Basic Services including, but not limited to, overtime, reproduction of documents and other materials associated with Respondent’s deliverables and presentation materials; reproduction of construction contractor’s submittals; reproduction of Design Completion Consultants’ submittals;

transportation and subsistence; telephone, computer, facsimile, or other similar costs;

and the like, shall be included within the Contract Price.

G. Port’s Right to Modify Respondents are advised that the Port has not incurred any obligations or duties in soliciting this Request for Proposals. The Port, at its sole discretion, reserves the right to reject any or all proposals submitted in response to this RFP; to request additional information or clarification of information submitted; to cancel or modify, in part or in its entirety, this RFP; to request new RFPs or pursue any other means for obtaining the desired services; to waive any informalities or minor irregularities in the RFP, and other inconsequential deviations from the RFP’s requirements. The Board of Port Commissioners retains the right to award this project in part or in total to the Respondent(s) of its choice, and to decide to undertake the project or to terminate the project at any time prior to approval of a formal contract.

H. Conflicts of Interest By submitting a proposal, the Respondent represents that it is familiar with Section 1090 and Section 87100 et seq. of the California Government Code, and that it does not know of any facts that constitute a violation of said sections in connection with its proposal. Respondent also represents that its proposal has completely disclosed to the Port all facts bearing upon any possible interests, direct or indirect, which Respondent believes any member of the Port, or other officer, agent or employee of the Port or any department presently has, or will have, in any agreement arising from this RFP, or in the performance thereof, or in any portion of the profits there under.