Janitorial Services - Emporia DLEX

The Kansas Department of Revenue is seeking competitive proposals for janitorial services at the Emporia Driver's License Examination (DLEX) Office, located at 1640 Industrial Road, Suite 129, Emporia, Kansas. The solicitation requires vendors to provide comprehensive cleaning services for approximately 1,008 square feet of office space, with services to be performed twice weekly on Wednesdays and Fridays outside regular working hours. Potential bidders must be located in Kansas with a physical business location in the state and possess a minimum of three years of commercial office cleaning experience. The contract will span five years, from December 1, 2025, through November 30, 2030, with a mandatory pre-bid conference scheduled for August 27, 2025, at 11:00 AM CST. Proposals are due by September 30, 2025, at 2:00 PM CST, and must include comprehensive janitorial services such as floor maintenance, carpet cleaning, washroom sanitation, and adherence to specific task schedules. Evaluation will be based on compliance with specified terms, conditions, and submitted pricing, with bidders required to provide monthly and annual rates for each contract year.

The procurement supports multiple bidder preference programs, including opportunities for Disabled Veteran Owned Businesses and Certified Businesses. Bidders must submit various forms and certifications, including a Tax Clearance Certificate, immigration reform compliance documentation, Boycott of Israel form, and Sexual Harassment form. Additional requirements include providing references, completing background check documentation, and complying with Kansas state regulations and security requirements. Contractors must supply all cleaning supplies, equipment, and materials, with payment terms set at Net 30 days. The state encourages bidders to take steps to discourage human trafficking and will conduct comprehensive background checks, including fingerprint-based criminal history reviews through the Kansas Bureau of Investigation and Federal Bureau of Investigation. While specific budget ranges were not explicitly detailed, bidders will submit pricing on a cost sheet with the opportunity to include incremental price increases to account for inflation, and can propose additional services like floor stripping, waxing, and carpet cleaning at per-occurrence rates.