Janitorial Services - El Dorado

The Kansas Department for Children and Families (DCF) is seeking competitive proposals for comprehensive janitorial services at their El Dorado office located at 410 N Haverhill Rd. The solicitation (Event ID: EVT0010368) covers cleaning services for a 23,604 square foot facility, including 3,050 sq. ft. of tile and 20,554 sq. ft. of carpet. Services will be performed five times per week, Monday through Friday, after 6:00 PM and before 7:00 AM CST, with a contract period extending from the award date through August 31, 2030. Vendors must have a minimum of five years of experience cleaning commercial office buildings and provide comprehensive references. The RFP includes detailed specifications for daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks across offices, conference rooms, bathrooms, and floors. A mandatory pre-bid conference is scheduled for June 25, 2025, at 11:00 AM CST, with proposals due by July 22, 2025, at 2:00 PM CST. Bidders are required to provide all cleaning supplies, equipment, and materials, with the agency supplying basic consumables like toilet paper and trash can liners.

The solicitation includes several state-specific requirements for potential bidders, such as obtaining a current Tax Clearance Certificate and completing forms related to Boycott of Israel, Sexual Harassment, and Immigration Reform and Control. The state encourages participation from disadvantaged business categories, including Disabled Veteran Owned Businesses and Certified Business categories. Bidders must comply with state procurement policies aimed at discouraging human trafficking and ensuring immigration law compliance. Insurance requirements include comprehensive liability coverage and a fidelity bond. The cost proposal allows for potential incremental price increases not to exceed 5% for years 2-5, with payment terms of NET 30. While no specific budget range is explicitly stated, the comprehensive nature of the five-year contract suggests a significant potential contract value. Proposals must be submitted to the Department of Administration, Procurement and Contracts, located at 900 SW Jackson, Suite 451-South, Topeka, KS 66612-1286, with all required documentation.