Janitorial Services - D5 Hutchinson HQ

The Kansas Department of Transportation (KDOT) is seeking competitive proposals for comprehensive janitorial services at the District Five Headquarters Building located in Hutchinson, Kansas. The solicitation covers approximately 6,143 square feet of cleanable space and requires a vendor to provide all cleaning materials, equipment, and supplies for daily, weekly, monthly, quarterly, and semi-annual cleaning tasks. The contract period will span five years, from November 1, 2025, through October 31, 2030, with potential annual price adjustments of up to 5% for years two through five. A mandatory pre-bid conference is scheduled for August 6, 2025, at 10:30 AM CST, and proposals are due by August 26, 2025, at 2:00 PM CST. Bidders must complete a comprehensive walk-through, sign vendor sheets, and submit detailed cost proposals on a specified cost sheet with monthly and annual pricing for each contract year. The contractor must undergo background checks for employees, maintain 24-hour availability, and comply with state regulations including anti-discrimination policies and immigration reform laws.

The procurement allows for various vendor preferences, including opportunities for Disabled Veteran Owned Businesses and encourages vendors with policies discouraging human trafficking. Bidders must meet several mandatory requirements, such as obtaining a current Tax Clearance Certificate and submitting Immigration Reform and Control Act compliance documentation. Vendors are required to complete additional forms, including a Boycott of Israel form and a Sexual Harassment form. While specific budget ranges are not explicitly stated, the contract includes payment terms of Net 30 days, with the state providing some basic supplies like toilet paper, paper towels, and light bulbs. Potential bidders must be officially invited to the event and are required to request an invitation at least 24 hours before the official finish date. Questions related to the solicitation must be submitted electronically by August 11, 2025, with answers to be provided through addenda on the Procurement and Contracts website.