Janitorial Services Covington & Haywood

The Tennessee Department of Safety and Homeland Security is soliciting janitorial services for two specific facilities: the Covington Driver Service Center in Covington and the Haywood County Truck Inspection Site in Brownsville. The procurement is a five-year contract with comprehensive cleaning requirements for both locations, involving daily and periodic janitorial services performed five days per week at Covington (Monday-Friday, 6:30-7:30 a.m.) and three days per week at Haywood County (Monday, Wednesday, Friday, 8:00 a.m.-4:00 p.m.). Specific services include dust mopping, wet mopping, floor sterilization, restroom cleaning, trash removal, glass surface cleaning, carpet vacuuming, furniture dusting, and floor buffing. The Covington facility is a small office space with two bathrooms, eleven trash receptacles, two soap dispensers, and four offices, while the Haywood site encompasses six buildings totaling approximately 2,904 square feet with seven bathrooms, nineteen trash receptacles, and multiple administrative spaces. The solicitation is being conducted through the Tennessee Edison procurement system, with bids due on June 11, 2025, and a bidding period running from May 2, 2025, at 10:00 AM CDT to May 20, 2025, at 2:00 PM CDT. Potential bidders are encouraged to schedule site visits with designated contact persons to inspect the facilities before submitting proposals.

The contract encourages diversity business participation, specifically targeting minority-owned, woman-owned, service-disabled veteran-owned, disabled-owned, and small business enterprises. Vendors must complete a Diversity Utilization Plan and provide evidence of compliance with state regulations, including registration with the Tennessee Department of Revenue and workers' compensation requirements. The maximum estimated contract liability is $60,000, with pricing set to remain firm for the first 365 days and potential for subsequent price adjustments. The state reserves the right to negotiate, conduct multiple negotiation rounds, and potentially cancel or reissue the solicitation. Bidders must submit proposals in US dollars and disclose any potential legal issues such as past debarments or criminal proceedings. The contract allows for separate or combined awards, meaning the same or different vendors could be selected for the Covington and Haywood locations. Vendors must provide their own cleaning supplies, with the state supplying only trash can liners, tissue, paper towels, and soap, and must maintain a sign-in/sign-out log for each cleaning occurrence.