Janitorial Services – Concordia DCF Office

The Kansas Department for Children and Families (DCF) is seeking competitive bid proposals for comprehensive janitorial services at their Concordia office located at 1501 E. 6th Street in Clay County, Kansas. The procurement involves maintaining approximately 6,700 cleanable square feet, consisting of 5,900 square feet of carpet and 800 square feet of tile. Prospective contractors must have a minimum of five years of continuous experience providing comparable janitorial services and will be responsible for performing cleaning activities five times per week between 6:00 PM and 7:00 AM on regular business days. The contract will cover a five-year term from May 1, 2025, through April 30, 2030, with potential annual cost-of-living adjustments not exceeding 5%. A mandatory pre-proposal conference is scheduled for January 27, 2025, at 11:30 AM at the facility location, with questions due by January 30, 2025, and final bid responses required by February 27, 2025, at 2:00 PM CST. Bidders must submit comprehensive documentation including a current Tax Clearance Certificate, Immigration Reform and Control form, Boycott of Israel form, and Sexual Harassment form.

The solicitation includes provisions for bidder preference programs, specifically highlighting opportunities for Disabled Veteran Owned Businesses and other certified businesses. Contractors must provide comprehensive liability insurance coverage of $50,000 per person and $100,000 per occurrence, along with a $5,000 fidelity bond. The state will provide paper products, hand soap, light bulbs, and trash liners, while the contractor must supply all cleaning supplies and equipment. Payment will be processed through the State of Kansas Procurement Card (P-Card), and the contract includes provisions for accounts receivable setoff and contractor debarment procedures. While no specific award value is explicitly stated, the five-year contract duration suggests a substantial commitment to maintaining the Concordia DCF office facility. Interested vendors must be officially invited to participate and are required to request an invitation at least 24 hours before the bid closing time if not already invited.