Janitorial Services - Columbus DCF Office

The Kansas Department of Children and Families (DCF) is seeking competitive bid proposals for comprehensive janitorial services at the Columbus DCF Office Building located at 215 E Maple Street in Columbus, Kansas. The procurement covers a 15,142 square foot facility consisting of 12,871 sq. ft. of carpet and 2,271 sq. ft. of tile, with services to be performed five times per week, Monday through Friday, after regular working hours (5:30 PM). A mandatory pre-bid conference will be held virtually via Microsoft Teams on Monday, March 24, 2025, at 10:00 AM, with virtual attendance required for all potential bidders. The bid event is open from March 11, 2025, at 8:00 AM CDT to April 23, 2025, at 2:00 PM CDT, with a final shipping/service due date of April 28, 2025. Vendors must provide all materials and labor necessary to clean and maintain the offices, submit a comprehensive staffing plan, demonstrate work methodology, and show capability to manage employee absences while maintaining consistent facility cleanliness. Evaluation criteria will likely include pricing, staff qualifications, work approach, and ability to meet detailed task schedule requirements.

The contract opportunity appears to have several potential set-aside and preference opportunities, including designations for Disabled Veteran Owned Businesses. Bidders must obtain a current Tax Clearance Certificate and complete forms related to immigration reform. The contract will be awarded through the State of Kansas SMART Strategic Sourcing System, with proposals submitted to the Department of Administration, Procurement and Contracts in Topeka. The contract period is structured for five years, from August 1, 2025, through July 31, 2030, with potential incremental price increases not to exceed 5% for Years 2-5 to accommodate cost-of-living adjustments. Payment terms are Net 30, and vendors must comply with comprehensive employee background check and security protocol requirements. While specific budget ranges are not explicitly detailed, bidders are required to provide all-inclusive pricing for the specified janitorial services, suggesting a comprehensive and potentially substantial contract value covering labor, materials, and ongoing maintenance.