Janitorial Services - Buffalo

The State of Missouri, Office of Administration, Division of Facilities Management, Design and Construction is soliciting competitive bids for evening janitorial services at a state-leased building at 104 N. Cedar in Buffalo, Missouri, with a building tour on November 10, 2026 and bids due November 17, 2026. No set-aside or preference program is identified in the solicitation.

Eligibility requires at least two consecutive years of successful janitorial experience in office buildings of at least 8,997 square feet, a contact person residing within forty-five miles of the building, and an on-site working supervisor with at least two years of supervisory experience in similar operations. All employees must pass background checks and hold contractor identification badges issued through the Missouri State Highway Patrol.

Services cover approximately 8,997 square feet serving the Missouri Department of Social Services (Children's Division and Family Support Division) and the Missouri Department of Health & Senior Services, with about 36 full-time employees and 30 weekly visitors. Work runs Monday through Friday, excluding state holidays, from 6:00 p.m. to 12:00 a.m., using commercial-grade equipment, with the contractor furnishing all materials, labor, and supplies. The supplier document also lists window cleaning, hard-surface floor maintenance, deep carpet and fabric furniture cleaning, construction cleanup, high-touch disinfecting, and optional temporary staffing and paper products.

Pricing consists of firm, fixed per-square-foot monthly rates. The two attached files name different pricing forms (the Pricing Page versus Exhibit C, which the supplier document designates as the controlling reference). Award is anticipated as a Blanket Purchase Agreement. The initial term runs one year from award, with three one-year renewals at the department's option. Payment terms are Net 45. No contract value is stated, and no current contract exists for this location. Liquidated damages range from $10 to $550 per occurrence. The state may terminate for convenience on thirty days' notice and may obtain services from alternative sources at the contractor's cost upon nonperformance.

The attached files conflict on the building tour: the RFQ summary calls the November 10, 2026, 10:00 a.m. tour non-mandatory, while the supplier document calls it mandatory. They also conflict on the closing time, listing 2:00 p.m. Central in the RFQ summary and 8:00 a.m. UTC in the supplier document. Responses may be mailed to Jefferson City, emailed to OA.FMDCContractsUnit@oa.mo.gov, or submitted through MissouriBUYS. Jamie Fergison is the buyer and tour contact, reachable at 816-807-9258 or jamie.fergison@oa.mo.gov. The procurement is non-IT and requires sealed bids.