Janitorial Services at MVA Belair Branch

The Maryland Motor Vehicle Administration is soliciting bids for janitorial services at the MVA Belair Branch located at 501 W MacPhail Road, Bel Air, Maryland, under IFB V-BEL-27030-M, with bids due November 13, 2026, and a pre-bid conference and site visit on October 29, 2026. This is a Small Business Reserve procurement limited to certified small businesses with no MBE or VSBE subcontracting goals.

The scope encompasses cleaning and maintenance of approximately 16,960 square feet of commercial space (2,544 sq. ft. carpet, 13,633 sq. ft. vinyl tile, 783 sq. ft. ceramic tile) requiring a minimum of one worker and one on-site supervisor from 6:30 a.m. to 9:30 a.m. Monday through Friday, one worker on Saturdays from 7:00 a.m. to 11:00 a.m. (excluding state holidays), and a day porter from 12:30 p.m. to 2:30 p.m. Monday through Friday. The contractor must provide all labor, cleaning supplies, equipment, insurance, supervision, tools, and transportation. The on-site working janitorial supervisor must hold a minimum of three years continuous janitorial/custodial experience with two years in supervisory capacity and requires MVA Contract Manager approval prior to commencing work.

Contractors must document a minimum of three continuous years of active janitorial/custodial services experience within the past five years at government-owned or large-scale private facilities comparable in size and scope, with services provided during normal business hours when agency employees or customers are present. Bidders must submit three references demonstrating similar work experience.

The contract is awarded as firm fixed price for a three-year base period with no option periods. Liquidated damages of $250 per calendar day apply for failure to perform required services or meet contractual standards. All janitorial and housekeeping supplies must be purchased from Blind Industries and Services of Maryland (BISM) to the extent available. Contractors must comply with Maryland Living Wage Law requirements and Maryland Green Purchasing specifications for environmentally preferable janitorial supplies, submitting quarterly green sales data. An annual extra work allowance of $2,000 is available on a case-by-case basis with prior written MVA approval. Comprehensive insurance coverage is required: commercial general liability ($1,000,000/$2,000,000), crime/employee theft insurance ($250,000), workers' compensation ($1,000,000), and automobile/commercial truck insurance. Written questions are due November 2, 2026, at 12:00 p.m. Bids are irrevocable for 120 days following the due date or until any protest is resolved.