Jake Wolf Fish Hatchery Pump and Drive Repair and Maintenance contract

The Illinois Department of Natural Resources is soliciting bids for pump and drive repair and maintenance services at Jake Wolf Fish Hatchery in Topeka, Illinois under a three-year contract with a posting date of April 9, 2026 and a proposal due date of April 20, 2026. The procurement encompasses labor, materials, and equipment for general and emergency maintenance on an as-needed basis for various pump types including turbine, centrifugal, and vertical sewage pumps, as well as electrical drives and motors. The vendor must provide 24/7 emergency availability with a two-hour emergency response requirement, routine maintenance during normal business hours (Monday-Friday, 8:00 a.m. to 4:00 p.m.), and coordinate all work with the Hatchery Manager or designee. Compensation is structured on an hourly basis with differentiated rates for standard hours, after-hours and Saturday work, and Sunday/holiday services, with replacement parts and materials billed at vendor cost plus a maximum 10 percent markup. Required qualifications include a minimum of three years' experience in commercial pump and drive system maintenance, general liability and workers' compensation insurance meeting state requirements ($1,000,000 general commercial liability per occurrence with $2,000,000 annual aggregate), and compliance with all applicable electrical, plumbing, and safety codes including NEC, NFPA, and OSHA standards. The vendor must also obtain necessary permits and licenses, supply all equipment and materials, and comply with Illinois asbestos abatement protocols.

No specific set-asides or restrictions on respondent types are detailed in the procurement documents, though the State of Illinois imposes a standard $15 Minority Contractor Initiative fee deducted from the first vendor payment for contracts valued at $1,000 or more. All vendors must comply with 33 mandatory state certifications covering legal status, criminal history, tax obligations, drug-free workplace requirements, anti-discrimination standards, and various federal compliance requirements, with recertification required by January 1 of each subsequent fiscal year for multi-year contracts. Subcontracting is not permitted under this contract, and all work must be performed directly by the awarded vendor. The vendor must comply with the Prevailing Wage Act as established by the Illinois Department of Labor. The procurement documents do not specify an incumbent contractor, current infrastructure details requiring integration, or explicit contract award values or budget ranges; however, interested vendors should contact Paul Brown at 309-968-7531 for additional information and clarification regarding the scope and anticipated service requirements.