Jackson County Facilities Maintenance - Generator Service & Maintenance (3Y)

The Jackson County Board of Commissioners is soliciting sealed bids for a three-year generator maintenance services contract through an Invitation to Bid (ITB 250096) process. This procurement covers preventative maintenance services for 37 generators located across multiple Jackson County facilities, including emergency services towers, EMS stations, the 911 Center, courthouse, jail, fire stations, health facilities, and administrative buildings throughout municipalities such as Jefferson, Braselton, Commerce, Maysville, Nicholson, Pendergrass, and Athens. The generators range from 8 kilowatts to 750 kilowatts in capacity and operate on propane, diesel, or natural gas fuel. Required services include bi-annual full system inspections and annual load bank testing for all generators, automatic transfer switches, control panels, batteries, and associated fuel systems. Bidders must submit pricing as a firm monthly price applicable throughout the entire contract period with separate line items for bi-annual inspection costs and annual load bank testing costs. The contract period runs from January 1, 2026, through December 31, 2028, with options for two consecutive one-year renewal periods, potentially extending the contract up to five years total. Sealed bids are due on December 3, 2025, at 10:00 AM at the Jackson County Administrative Building, 4965 Jackson Parkway, Jefferson, Georgia 30549, with public bid opening at that same time and location. Written questions must be submitted by Friday, November 21, 2025, to Kenneth Morris (Purchasing Manager), Scott Martin (Facilities Maintenance Director), or Barry Vickery (Projects Manager). Evaluation criteria include price, quality, and the bidder's ability to render required services, with the lowest responsive and responsible bidder selected for award. Contractors must be properly qualified and may be subject to physical plant inspections and investigations regarding capability.

The bid documents do not specify set-aside designations or restrictions limiting responses to disadvantaged or minority-owned enterprises. Bidders must submit one original and one copy of the bid on official Jackson County forms, including a pricing schedule, Certificate of Insurance (with minimum Workers' Compensation coverage per Georgia State Law and Broad Form Comprehensive General Liability of $100,000), and vendor documentation such as W-9, Vendor Form, and AP Certificate. Contractors must also submit an Immigration Affidavit as part of the bid package. No incumbent contractor or current service provider is identified in the solicitation documents. Payment will be made monthly or quarterly upon invoice submission and satisfactory service completion, within thirty days of invoice or delivery. The specific award value or budget range for this three-year contract is not disclosed in the available bid documents; however, Jackson County reserves the right to reject any or all bids, cancel contracts with thirty days' written notice, and modify contract scope with written notice.