IYC Monarch SPSSC Accurate Controls 3/26 Service Agreement NB

The Illinois Department of Juvenile Justice (IDJJ) is soliciting a service agreement for security camera and lock system maintenance at Illinois Youth Center Monarch in Lincoln, with a proposal due date of May 27, 2026, under sole-source procurement conditions.

The scope covers twenty-four-hour, seven-days-a-week telephone and remote technical support for troubleshooting and diagnostics; one annual on-site preventative maintenance visit of up to two consecutive days including inspection, testing, and verification of all security automation systems; emergency response services with on-site support provided within twenty-four hours to restore critical system functionality; and up to eight hours of programming services per contract year at no additional cost, with excess hours billed at time and materials rates. The vendor must comply with all security rules applicable to Illinois Youth Centers, including vehicle lockdown protocols, main gate entry and exit procedures, and temporary identification requirements for on-site employees.

The contract value does not exceed $35,977.10, with pricing firm and detailed in the accompanying BidBuy Purchase Order. The initial term commences August 17, 2026, for twenty-four months, with a maximum total term not to exceed ten years including any renewal periods. Place of performance is 861 South State Street, Lincoln, Illinois.

The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. The vendor is responsible for maintaining three years of books and records related to contract performance, or five years if federal funds are used. Subcontractors with annual contract values exceeding $100,000 require prior written approval and submission of certifications. The State may terminate for cause immediately, for convenience with thirty days' prior written notice, or due to appropriation failure or budgetary constraints without penalty. Invoices must be submitted no later than July 31 following the fiscal year in which services were rendered.