IVHQ FY26 Laundry Services

The Illinois Department of Veterans Affairs, acting through the State of Illinois, is soliciting a commercial laundry services vendor to provide comprehensive linen processing services for the Illinois Veterans Home at Quincy (IVHQ). The procurement requires the vendor to supply washing, conditioning, drying, ironing, and folding services for facility linens including flat and fitted sheets, pillowcases, chuck pads, towels, washcloths, blankets, gowns, and warmer blankets. Service delivery must occur Monday through Friday between 10:00 a.m. and 12:00 p.m. at the Ehle Laundry Building dock located at 1707 N. 12th Street, Quincy, Illinois, with vendors required to complete the full processing cycle within 24 hours of initial pickup while maintaining the facility's established par levels. The vendor must assume all transportation costs including vehicle maintenance, fuel, insurance, tolls, licensing, and driver wages, and must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability coverage of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. The vendor must comply with infection control standards established by the CDC, OSHA, Joint Commission, and the Illinois Department of Public Health, maintain separate soiled and clean laundry processing areas, and provide 24/7 availability with one-hour emergency response capability. The initial contract term runs from execution through April 30, 2026, with a maximum total term not to exceed ten years including renewal periods or extensions, and pricing shall be based on the weight of clean linen as specified in the BidBuy Purchase Order. The deadline for submission is February 20, 2026, with the solicitation posted on February 18, 2026.

The Standard Illinois Certifications establish mandatory compliance requirements that all vendors must satisfy prior to contract award, including certifications regarding non-delinquency on state debts, drug-free workplace standards, compliance with prevailing wage requirements for laundry services, non-discrimination practices, and cybersecurity compliance. No subcontracting is permitted under this agreement, and vendors must maintain records for three years (five years if federal funds are involved). The solicitation does not indicate any specific set-aside designations for disadvantaged enterprises, though vendors must comply with all applicable federal, state, and local laws and equal employment opportunity requirements. No incumbent vendor information or existing infrastructure integration requirements are specified in the contract documents. The contract pricing is estimated at the time of contract submission based on the weight of clean linen, with the exact contract value dependent on facility linen volume and pricing submitted by bidders; however, no specific budget range or award value is provided in the solicitation materials. The contract is subject to availability of appropriations and may be terminated for convenience with thirty days' written notice or for cause immediately upon notification.