IVHQ FY25-26 Fire Alarm System Repair & Maintenance

The state of Illinois, specifically the Illinois Veterans Home in Quincy located in Adams County, is seeking a contractor for a one-year fire alarm system repair, maintenance, inspection, and testing contract for FY25-26. The procurement is designated as a small purchase with sole source conditions, targeting Johnson Controls Fire Protection LP to perform comprehensive fire alarm system services across 27 buildings on the main campus. Specific deliverables include quarterly inspections of SimplexGrinnell fire alarm systems, testing 25% of monitor and control points each quarter, conducting annual functional tests of initiating devices, and performing visual inspections of lightning arresters and surge suppressors. The contract requires emergency services availability 24/7/365 with a 4-hour response time, and all technical work must be performed during normal business hours (Monday-Friday, 8:00 am to 4:30 pm). The procurement opportunity was posted on November 20, 2024, with proposals due by November 22, 2024, representing a very tight submission window of approximately 48 hours.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontractors are explicitly prohibited, with all technicians required to be directly employed by Johnson Controls. The contract mandates $1,000,000 per occurrence in general commercial liability insurance with a $2,000,000 annual aggregate coverage. While a specific contract value is not explicitly stated, the procurement includes comprehensive Expert Plan coverage, which encompasses testing and inspection, system labor, parts replacement, electronic reporting, remote service support, and sensitivity testing. Vendors must complete standard Illinois certifications, including compliance with state regulations on educational loan defaults, business registration, tax compliance, and employment practices. The contract term is specified from March 1, 2025, to February 28, 2026, suggesting a firm, fixed-price arrangement with no options for extension explicitly mentioned in the available documentation.