IVHM FY 26/27 Flagpoles W/ Installation

The Illinois Department of Veterans Affairs is conducting a small purchase procurement for the provision of labor and materials to purchase and install seven flagpoles and remove two existing flagpoles at the Illinois Veterans Home Manteno facility. The scope of work includes installing six 25-foot aluminum external halyard flagpoles and one 35-foot flagpole, each meeting specifications including 6063 T6 minimum aluminum alloy grade, black anodized finish, and a minimum 100 mile-per-hour flagged wind speed rating. All flagpoles must include gold anodized spun aluminum ball ornaments, single sheave revolving truck assemblies, halyard rope, swivel flag snaps with covers, cast aluminum cleats, and aluminum flash collars. The selected vendor is responsible for all labor, materials, equipment, supervision, transportation, delivery, debris removal, and the provision of product data sheets, manufacturer specifications and drawings, manufacturer installation requirements, product warranty information, and a certificate of liability insurance upon completion. Installation work must be completed Monday through Friday between 7:00 a.m. and 4:30 p.m., excluding state and federal holidays, with coordination through the facility's Chief Engineers office. The contract term commences upon last dated signature through June 30, 2027, with all materials and workmanship carrying a minimum one-year warranty from the final installation date. Questions regarding this procurement must be submitted to travis.kutemeier@illinois.gov by April 14, 2026, with proposals due by April 20, 2026.

No subcontracting is permitted for this procurement, and no set-asides are designated for small businesses, minority-owned businesses, women-owned businesses, persons with disabilities-owned businesses, or veteran-owned small businesses. The selected vendor must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as additionally insured. Vendors must comply with 33 distinct state certifications encompassing legal entity status, financial standing, ethical business practices, employment standards, environmental compliance, cybersecurity standards, prevailing wage requirements where applicable, and various other regulatory obligations established by the State of Illinois Chief Procurement Office. The contract will be awarded on a firm, fixed-price basis, with the specific dollar amount to be entered by the State prior to execution; the budget range has not been disclosed in the procurement documentation. Payment will be rendered in accordance with the Illinois Prompt Payment Act, with invoices due no later than July 31 of the fiscal year in which work is performed, and the contract remains subject to the availability of appropriated funds.