IVHM FY 26 Ice Cream Machine MBF

The Illinois Department of Veterans' Affairs (IDVA) is seeking to procure a specialized ice cream machine for the Manteno Veterans' facility through a Request for Quote (RFQ) under Bid #26-497DVA-MANTE-B-48300. The procurement requires a dual hopper ice cream machine with specific technical requirements, including dual freezing cylinders, digital touch screen controls, and a heat treat system capable of maintaining dairy products for up to 25 days. The machine must feature a minimum 14-quart separated hopper system, an air-cooled design, a 1 hp minimum beater motor, and automatic shutdown when hoppers are empty. Vendors must submit comprehensive product specification sheets and equipment pictures with their bids. All questions regarding the RFQ are due by 6/18/2024, with quotes required to be submitted electronically via email or the BidBuy platform prior to the June 23, 2025 due date. The state reserves the right to reject all offers and will select the vendor offering the lowest price who can provide all required supplies and services. Quote submissions must remain valid for 90 days, with all expenses including shipping and handling to be included in the pricing.

The RFQ does not explicitly specify set-aside designations for disadvantaged enterprises, though the standard Illinois Certifications document suggests potential preference for minority-owned businesses. The procurement appears open to all qualified vendors who can meet the technical specifications and comply with the state's standard certifications and terms and conditions. The standard terms include requirements such as maintaining $1,000,000 in general commercial liability coverage and compliance with various state procurement regulations. While a specific budget range is not disclosed, the procurement is for a single ice cream machine unit for the Manteno Veterans' facility. Vendors must complete a comprehensive 33-point certification process covering legal, operational, and ethical standards, with potential sanctions for false certifications including contract voiding, suspension, or financial penalties. The successful vendor will be expected to provide a machine that meets the detailed technical specifications and comply with ongoing state contract requirements, including potential annual recertification and continuous compliance monitoring.