ITS Equipment

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, in collaboration with the Department of Transportation, is issuing a Request for Quotations (RFQ 17A 260331-0249) for a Master Agreement contract to supply Intelligent Transportation Systems (ITS) Equipment on an as-needed basis to all State agencies. The procurement encompasses a comprehensive catalog of traffic management hardware, including PTZ and fixed cameras from manufacturers such as Axis, digital I/O triggers, power supplies, mounting hardware, vehicle preemption units (VPU), roadside units (RSU), gate openers, smart lock systems from providers including AI, Assa Abloy, and Carmanah, cellular and wireless routing modems from Sierra Wireless and Digi, solar charging systems, and traffic counting systems from Leetron Vision with configurations for both permanent and portable installations. The RFQ also includes connectivity and support plan options ranging from basic school beacon support to comprehensive real-time traffic information services with video capabilities, along with training materials and software licensing options. Quotations must be submitted electronically through the State of Maine's AdvantageME Vendor Self Service system by 4:00 p.m. Eastern Standard Time on April 23, 2026. The anticipated contract term begins May 1, 2026, and extends through April 30, 2027, with two optional renewal periods available (May 1, 2027 to April 30, 2028, and May 1, 2028 to April 30, 2029). All bids must include the completed Bid Price Sheet, manufacturer product data demonstrating compliance with specifications, warranty information, the Bid Cover Page with Responsible Bidder Form, and Master Agreement Vendor Contact and Contract Signor Information. The State will evaluate submissions on a best value basis, awarding the contract to the lowest-priced qualified bidder meeting all specifications and requirements, with delivery performance potentially factoring into the award decision, and the State reserves the right to request proof of compliance within forty-eight hours or reject non-compliant bids.

All bid prices must be quoted with Free on Board (FOB) Destination shipping terms, with vendors responsible for all shipping charges to State facilities and maintaining risk of loss until delivery. The federal boilerplate requirements and Title VI FHWA Assurance package indicate that this procurement is subject to federal regulations and civil rights compliance obligations, including non-discrimination policies under Title VI of the Civil Rights Act of 1964, equal employment opportunity requirements with employment goals of 6.9 percent for women and 0.5 to 0.8 percent for minorities depending on geographic location, and Buy America provisions mandating that steel, iron, and coated products exceeding $2,500 or 0.1 percent of the contract amount be manufactured in the United States. Contractors must also comply with restrictions on kickbacks, non-collusion certifications, debarment status verification, and limitations on using contract funds for lobbying activities. Quoted prices must remain firm for a minimum of one year from the initial contract period, with any price adjustments requiring sixty days' advance notice, manufacturer documentation, and formal contract amendment approval. The State anticipates making multiple awards and reserves the right to negotiate the purchase of additional units at the bid price for six months following official award notification. No specific budget range or incumbent vendors are identified in the available documentation, though the Department of Transportation is noted as the primary user of the Master Agreement contract.