ITN 2023-11 The Teen Traffic Safety Grant - Mailer Project of Parent/Teen Safe Driving Folders
Closed State & local contract opportunity Posted
- Solicitation number
- ITN-06718
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
Tallahassee Community College is issuing an Invitation to Negotiate (ITN) for a multiple-year contract to provide printing and mailing services for the Teen Traffic Safety Grant - Mailer Project of Parent/Teen Safe Driving Folders. This collaborative project, funded by the Florida Department of Transportation and the Florida Department of Highway Safety and Motor Vehicles (FLHSMV), aims to promote safe driving practices among newly licensed teen drivers in Florida. The selected vendor will be responsible for printing and mailing a total of 264,000 folders over four quarterly shipments, with each shipment consisting of approximately 55,000-66,000 folders. The folders contain educational resources for both teen drivers and their parents, including guidance on responsible driving, licensing requirements, and a parent-teen driving contract. The vendor must maintain strict confidentiality of the contact data provided by the FLHSMV. Proposals are due by October 22, 2023, and the anticipated contract award notification is October 30, 2023.
The ITN does not specify any set-aside designations or restrictions on the types of organizations that can respond. It also does not mention any incumbent vendors or current contractors, nor does it provide any details on the budget or award value. The College will evaluate proposals based on the vendor's range of printing services, operating procedures, financial flexibility, and relevant experience.
Opportunity text
The objective of this Invitation to Negotiate (ITN) is to enable Tallahassee Community College to enter into a contract with a Respondent to provide Printing services for The Teen Traffic Safety Grant - Mailer Project of Parent/Teen Safe Driving Folders. This ITN will be a multiple year awarded contract.
The Teen Traffic Safety Grant is a collaborative project undertaken by the Florida Teen Safe Driving Coalition, funded by the Florida Department of Transportation, in partnership with the Florida Department of Highway Safety and Motor Vehicles (FLHSMV) with the shared goal of promoting safe driving practices among newly licensed teen drivers in the state of Florida.
Under a formal Memorandum of Understanding (MOU) with the FLHSMV, The Florida Teen Safe Driving Coalition has gained access to the contact information of newly licensed teen drivers across Florida.
The Parent and Teen Safe Driving Folder is an educational resource that was created by the Florida Teen Safe Driving Coalition and is designed with a dual focus, providing essential information to both teen drivers and their parents.
- Teen Driver Side: The folder includes a section dedicated to teen drivers, offering guidance, tips, and resources aimed at cultivating responsible driving behaviors. It also features a driver's log for teens to meticulously record their practice hours under various driving conditions and times, promoting skill development and experience accumulation.
- Parent Side: On the flip side, the folder contains critical information for parents. It equips them with knowledge about their role in their teen's journey to becoming a safe driver. This includes insights into supervising practice sessions, understanding licensing requirements, and promoting discussions about responsible driving habits. It also contains a signable Parent/Teen Driver Contract.
The FLHSMV, recognizing the sensitivity of the contact data provided, ensures the utmost confidentiality and security by requiring the printer responsible for producing the folders to sign a strict confidentiality agreement. Each folder is meticulously hand-stuffed with precision and care, ensuring that the correct information reaches its intended recipients.
The distribution of the Parent and Teen Safe Driving Folder is an ongoing project that has made a substantial impact on teen driver safety in Florida. The Florida Teen Safe Driving Coalition expects to selected print vendor to print and ship between 55,000 to 65,000 folders on a quarterly basis.
A mailer project to print/mail a total of 264,000 folders to provided contacts within Florida. The project plan would include 4 quarterly sends of around 55,000-66,000 bulk mail contacts per quarter. The corresponding mailer would only be to Florida based zip codes.
Project Type: Pocket Folder, 7 Inserts, Outer Envelope
Projects Specs:
- Part 1 - Flat Pocket Folder: Final Size : 9x12
- Flat Pocket Folder - bleeds : 4 Sides
- Part 2 - Parent/Teen Contract: Final Size : 8.5 x 11
- Parent/Teen Contract - bleeds : 4 Sides
- Part 3 - Parent/Teen Insert v1: Final Size : 8.5 x 10
- Parent/Teen Insert v1 - bleeds : 4 Sides
- Part 4 - Parent/Teen Insert v2: Final Size : 8.5 x 9
- Parent/Teen Insert v2 - bleeds : 4 Sides
- Part 5 - Parent/Teen Insert v3: Final Size : 8.5 x 8
- Parent/Teen Insert v3 - bleeds : 4 Sides
- Part 7 - 13x10 Booklet Envelope: Final Size : 13 x 10
Paper:
All paper specs can be revisited/replaced with the next available comparable option, as paper availability can be irregular.
Paper Flat Pocket Folder - 100.0 lb MacGregor Dull Cover
Parent/Teen Contract - 70.0 lb Husky Offset ctns
Parent/Teen Insert v1 - 70.0 lb MacGregor Gloss Text
Parent/Teen Insert v2 - 70.0 lb MacGregor Gloss Text
Parent/Teen Insert v3 - 70.0 lb MacGregor Gloss Text
13x10 Booklet Envelope - 28.0 lb Mac Booklet 13x10 White
Ink Considerations:
Ink Flat Pocket Folder - 4/4+ Flood Gloss Aqueous Coating
Parent/Teen Contract - 4/4
Parent/Teen Insert v1 - 4/4
Parent/Teen Insert v2 - 4/4
Parent/Teen Insert v3 - 4/4
13x10 Booklet Envelope - 1
Files
| File | Type | Posted |
|---|---|---|
| ITN 2023-11 Mailer Safe Driving Folders.pdf | ||
| ITN 2023-11 Question and Answer Bid Form.pdf |
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