ITN 2023-11 Question and Answer Bid Form.pdf
PDF 131 KB Posted
- Attached to
- ITN 2023-11 The Teen Traffic Safety Grant - Mailer Project of Parent/Teen Safe Driving Folders
- Solicitation number
- ITN-06718
- Issued by
- Leon County, Florida
About this file
This document is a Question and Answer Bid Form related to Invitation to Negotiate (ITN) 2023-11 issued by Tallahassee Community College for a printing and mailing contract for the Teen Traffic Safety Grant - Mailer Project of Parent/Teen Safe Driving Folders. The objective of the ITN is to enable Tallahassee Community College to enter into a multiple-year contract with a Respondent to provide printing services for this project. The Parent and Teen Safe Driving Folder is an educational resource created by the Florida Teen Safe Driving Coalition and designed to provide information to both teen drivers and their parents. The project plan includes printing and mailing a total of 264,000 folders to Florida-based contacts over 4 quarterly mailings of 55,000-66,000 folders each. The folders consist of a flat pocket folder with 7 inserts and an outer envelope.
The document provides answers to various questions from prospective Respondents, including details on the folder configuration, mailing list provision, postage handling, contract term and renewal options, and the number of vendors to be awarded. It indicates that there will be a single vendor awarded a 3-year contract, with the possibility of renewals, and that postage will be prepaid by Tallahassee Community College. The document also confirms that the printed pieces will remain consistent throughout the contract term.
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| File | Type | Posted |
|---|---|---|
| ITN 2023-11 Mailer Safe Driving Folders.pdf |
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Text version
QUESTION & ANSWER ACKNOWLEDGEMENT FORM
TALLAHASSEE COMMUNITY COLLEGE
444 Appleyard Drive
Tallahassee, Florida 32304-2895 850.201.8520 www.tcc.fl.edu
Proposal No: ITN 2023-11
Proposal Title: Teen Traffic Safety-Mailer Project of Parent/Teen Safe Driving Folders
Proposal Due Date: October 23, 2023 @ 1:45 p.m. EDST
Proposal Opening: October 23, 2023 @ 2:00 p.m. EDST
Date: October 16, 2013
THIS FORM CONTAINS QUESTIONS SUBMITTED BY PROSPECTIVE RESPONDENTS AND THE
COLLEGE’S ANSWERS.
RESPONDENT: Dustin Frost/Melissa Valido BY: October 16, 2023
ADDRESS: Tallahassee Community College PHONE: 850.201.8484 http://www.tcc.fl.edu/
Questions from: PRIDE Enterprises-Jason Brown Question #1 With respect to the inserts, can you provide some clarification on how many pages and what configuration(s) there are?
Answer #1 There are a total of 7 inserts within the Folder. They are stacked in a cascading format within the
Folder. 3 inserts go on the left side of the folder, 4 inserts go on the right side of the folder. The interior back side of the folder is printed with a log for the teen driver to notate their driving hours during various road conditions and times.
Question #2 Will the mailing List be provided?
Answer #2 Yes, on a quarterly basis.
Question #3 How do you anticipate postage to be handled?
Answer #3 Postage will be billed through the TCC mail stamp. The chosen vendor will be provided with our pre-paid mail stamp number for their usage with this project.
Question #4 Will postage be prepaid by TCC?
Answer #4 Yes Question #5 How many vendors will be awarded?
Answer #5 1 Question #6 What is the contract term?
Answer #6 It is our intention to award a 3-year contract to the chosen vendor, but specific contract terms will be negotiated.
Question #7 Will there be any contract renewals?
Answer #7 It is our intention to award a 3-year contract to the chosen vendor, but specific contract terms will be negotiated.
Question #8 Are the renewals mutually agreed upon?
Answer #8 It is our intention to mutually agree upon any renewals, but specific contract terms will be negotiated.
Question #9 Is there a Price Adjustment clause for this contract/renewals?
Answer #9 Specific contract terms can be negotiated to ensure adjustments can be accommodated to account for price increases over the contracted term.
Questions from: RRD-Darrin Smith Question #1 Are any of the printed pieces variable/personalized? (We don't believe so, but there was that one statement on pg 17 about "meticulously hand stuffed with precision & care" that made us question this)
Answer #1 Yes, there are 7 total inserts within the Folder and they need to be inserted in a specific order/layout – so in this regard, there is a degree of “personalization” that I suppose could be determined. Each Folder contains all of the same 7 inserts within the same order format.
Question #2 Pocket folder - 1 pocket or 2 pocket? Would our standard 4" pocket be okay? Or is it a custom pocket(s)?
Answer #2 2 pockets total - Standard 4” pocket works fine.
Question #3 For each quarterly mailing - Will the 55M - 66M all mail out at the beginning of the quarter? Or will they be held and dropped over a period of weeks?
Answer #3 Each quarter we will provide you with a mailing list up to 65,000 contact names based at Florida addresses. The folders can be mailed at all at once when you receive the contact list, or over the period of the quarter as you production allows for the sending. Ideally, we would like the Folders mailed as soon as the contact list is received.
Question #4 Will the pieces remain consistent over the year? Or would there be a possibility that information/copy may change from one quarter to the next?
Answer #4 The printed pieces will remain consistent over the entire year. There will not be any information/copy changes on the printed Folder throughout the year.
Question #5 Verifying - There are only 2 proposal submissions: 2 electronic with no actual physically printed proposal submissions required?
Answer #5 Correct. We want to 2 separate USB
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