ITB#25-146 Athletic Uniforms & Equipment Annual Contract for Clayton County, Georgia

Clayton County, Georgia issued Invitation to Bid (ITB) #25-146 for an annual Athletic Uniforms & Equipment contract to support the Parks & Recreation Department. The procurement encompasses uniforms and equipment for seven sports programs: football (500 items), baseball (800 items), softball (150 items), soccer (400 uniforms for both spring and fall seasons), basketball (400 uniforms), cheerleading (200 items), and track and field (100 items). All uniforms must include screen printing and dye sublimation capabilities for letters, numbers, and County logos. Bidders must demonstrate a minimum of five years of experience providing athletic uniforms and equipment and submit four professional references verifying this experience. The contract includes specific delivery schedules by sport: baseball and softball items by March 1, football by August 1, cheerleading by September 1, soccer spring items by March 1 and fall items by August 1, basketball by December 1, and track and field by March 1. All costs must be inclusive of labor, materials, shipping, and delivery to specified County locations. The bid submission deadline was November 25, 2025, at 3:00 P.M. EST via BidNetDirect, with questions required to be submitted by November 11, 2025, at 3:00 P.M. EST. The initial contract term is one year with automatic renewal options for three successive one-year terms, commencing within ten days of written notice to proceed.

No Small Local Business Enterprise (SLBE) subcontracting goals or set-asides were established for this procurement, though Clayton County encourages SLBE utilization. All bidders must comply with E-Verify requirements and federal work authorization affidavits. Insurance requirements include Commercial General Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, Commercial Automobile Liability of $1,000,000 per accident, and Workers' Compensation per Georgia statutory requirements. The County is exempt from federal excise tax and Georgia sales tax, and bids must remain valid for 120 calendar days. Rock Team Sports, located in Orlando, Florida, was awarded the contract on February 3, 2026, with a contract start date of March 24, 2026; however, the specific award value was not disclosed in the available documentation. The County does not guarantee minimum purchase amounts and reserves the right to make multiple awards or reject all bids based on evaluation criteria focusing on bidder qualifications, experience, references, and pricing competitiveness.