ITB01FY27 – Translation and American Sign Language (ASL) Interpreting Services

Arlington Public Schools is soliciting bids under ITB01FY27 for translation and American Sign Language (ASL) interpreting services, with a pre-bid conference on November 5, 2026 at 12:00 p.m. ET via Microsoft Teams and bids due November 13, 2026 at 3:00 p.m. ET. The solicitation carries no set-aside, and award goes to the lowest responsive and responsible bidder whose bid conforms in all material respects to the ITB.

Bidders may submit for one or both of two service categories, and the district anticipates awarding at least one contract per category. Translation work includes written translation, editing, proofreading, and quality assurance review, priced per word, with formatting of system-generated special education PDFs and editable source files, master template development priced per document, and desktop publishing for scanned and image-based documents priced per page. ASL interpreting covers in-person and virtual services at hourly rates. Services span the district's 23 elementary schools, 6 middle schools, 4 high schools, alternative programs, and special education center.

Bidders must demonstrate a minimum of three years of experience providing professional translation or ASL services to educational institutions or public agencies, and must submit at least three past performance references. Interpreters must hold RID, NAD, EIPA 4-5, or CLT credentials, and bidders must hold an Arlington County business license. Required insurance includes Commercial General Liability of $1 million per occurrence and $3 million aggregate, statutory Workers' Compensation, Employer's Liability of $1 million, and Commercial Automobile Liability of $1 million per occurrence and $3 million aggregate.

The contract runs one initial year from award with four optional one-year renewals, subject to satisfactory performance and available funding. Pricing must be submitted separately for each contract year, fully burdened, and remain firm for 90 calendar days after the bid due date. Bid submissions include the Appendix-A Bid Form, personnel resumes, certifications, SCC registration information or exemption, references, a nondisclosure certification, and signed addenda.

Questions are due November 6, 2026 at 2:00 p.m. ET, and the public bid opening is November 16, 2026 at 4:00 p.m. ET via Teams.