Bid Form and Bidder Certificiation - ITB01FY27.pdf

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ITB01FY27

APPENDIX-A BID FORM AND BIDDER CERTIFICATION

SECTION 1 - BIDDER INFORMATION

Information Response

Legal Name of Bidder

DBA Name (if applicable)

Business Address

City, State, Zip

Remittance Address (if different)

Telephone Number

Email Address

Federal Tax ID (EIN)

SCC Registration Number or Exemption

Authorized Representative

Title

Authorized Representative Email

Authorized Representative Phone Number

BUSINESS AND MANAGEMENT SERVICES

2110 Washington Boulevard • Arlington, VA 22204 • Phone: (703) 228-7652

Arlington Public Schools

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SECTION 2- PRICING SCHEDULE

The bidder shall propose pricing for one initial year plus two one-year renewal options. The Bidder certifies that all prices submitted in response to this solicitation shall remain firm and irrevocable for a period of ninety (90) calendar days following the Bid due date, unless otherwise specified in the solicitation. The Bidder further agrees that its Bid shall remain valid and available for acceptance by Arlington Public Schools during this period.

Translation and Interpretation Services

Item No. Description Unit of Measure Unit Price

Base Year

Translation Services (including formatting of system-generated special education PDFs and editable source files)

Per Word $_____

Base Year Master Template Development Per Document $_____

Base Year

Desktop Publishing (DTP) Services for scanned documents, image-based documents, graphics with embedded text, design files, and other non-editable source files

Per Page $_____

Year Two

Translation Services (including formatting of system-generated special education PDFs and editable source files)

Per Word $_____

Year Two Master Template Development Per Document $_____

Year Two

Desktop Publishing (DTP) Services for scanned documents, image-based documents, graphics with embedded text, design files, and other non-editable source files

Per Page $_____

Year Three

Translation Services (including formatting of system-generated special education PDFs and editable source files)

Per Word $_____

Year Three Master Template Development Per Document $_____

Year Three

Desktop Publishing (DTP) Services for scanned documents, image-based documents, graphics with embedded text, design files, and other non-editable source files

Per Page $_____

Year Four

Translation Services (including formatting of system-generated special education PDFs and editable source files)

Per Word $_____

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Item No. Description Unit of Measure Unit Price

Year Four Master Template Development Per Document $_____

Year Four

Desktop Publishing (DTP) Services for scanned documents, image-based documents, graphics with embedded text, design files, and other non-editable source files

Per Page $_____

Year Five

Translation Services (including formatting of system-generated special education PDFs and editable source files)

Per Word $_____

Year Five Master Template Development Per Document $_____

Year Five

Desktop Publishing (DTP) Services for scanned documents, image-based documents, graphics with embedded text, design files, and other non-editable source files

Per Page $_____

The labor hour rates shall be fully burdened and inclusive of all direct and indirect costs, including overhead, administrative expenses, profit, travel, and any other costs associated with performing the services.

ASL Services

Item No. Description Unit of Measure Unit Price

Base Year ASL Interpreting Services (In Person) Hourly Rate $_____

Base Year ASL Interpreting Services (Virtual) Hourly Rate $_____

Year Two ASL Interpreting Services (In Person) Hourly Rate $_____

Year Two ASL Interpreting Services (Virtual) Hourly Rate $_____

Year Three ASL Interpreting Services (In Person) Hourly Rate $_____

Year Three ASL Interpreting Services (Virtual) Hourly Rate $_____

Year Four ASL Interpreting Services (In Person) Hourly Rate $_____

Year Four ASL Interpreting Services (Virtual) Hourly Rate $_____

Year Five ASL Interpreting Services (In Person) Hourly Rate $_____

Year Five ASL Interpreting Services (Virtual) Hourly Rate $_____

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PRICE CERTIFICATION

The Bidder certifies that pricing submitted in response to this solicitation:

• Includes all labor, materials, equipment, travel, overhead, profit, insurance, and all other costs necessary to perform the work unless otherwise expressly stated in the solicitation.

• Does not include Virginia sales tax or any tax from which Arlington Public Schools is exempt.

• Is true, complete, and accurate to the best of the Bidder's knowledge.

SECTION 3 - PAST PERFORMANCE REFERENCES

The Bidder shall complete this section and provide the required references to demonstrate compliance with the minimum qualification, experience, and performance requirements of this ITB. The Bidder shall provide a minimum of three (3) references for projects involving translation services, ASL interpreting services, or similar language access services performed for educational institutions, public agencies, or organizations of similar size and complexity.

Reference #1

Client Organization: _______________________________________________

Contract Number (if applicable): ____________________________________

Contract Title: _____________________________________________________

Description of Services: ____________________________________________

Contract Value: $__________________________________________________

Contract Term: From _____________ To _____________

Primary Contact Person: ____________________________________________

Title: ___________________________________________________________

Telephone: _______________________________________________________

Email: ___________________________________________________________

Reference #2

Client Organization: _______________________________________________

Contract Number (if applicable): ____________________________________

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Primary Contact Person: ____________________________________________

Title: ___________________________________________________________

Telephone: _______________________________________________________

Email: ___________________________________________________________

Reference #3

Client Organization: _______________________________________________

Contract Number (if applicable): ____________________________________

Primary Contact Person: ____________________________________________

Title: ___________________________________________________________

Telephone: _______________________________________________________

Email: ___________________________________________________________

SECTION 4 - BIDDER CERTIFICATIONS

By signing this Bid Form, the Bidder certifies that:

General Certification

☐ The Bidder has examined the solicitation and all addenda and agrees to perform the work in accordance with the solicitation requirements.

☐ The Bidder is legally authorized to conduct business in the Commonwealth of Virginia.

☐ The Bidder possesses the experience, capability, personnel, licenses, and resources necessary to perform the required services.

Non-Collusion Certification

☐ The Bidder certifies that this bid is made without collusion, fraud, or other improper conduct and that no agreement has been made with any competitor regarding pricing, terms, or conditions of this solicitation.

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Conflict of Interest / Ethics Certification

☐ The Bidder certifies compliance with all applicable ethics in public contracting requirements and certifies that no prohibited conflict of interest exists.

Non-Discrimination Certification

☐ The Bidder certifies that it does not discriminate against any employee, applicant, student, or participant on the basis of any classification protected by applicable federal, state, or local law and will comply with all applicable equal employment opportunity requirements.

Drug-Free Workplace Certification

☐ The Bidder certifies that it maintains a drug-free workplace and will comply with all applicable drug-free workplace requirements.

Immigration Reform Certification

☐ The Bidder certifies that it does not knowingly employ unauthorized aliens and complies with applicable federal and state immigration laws.

Debarment Certification

☐ The Bidder certifies that neither the Bidder nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any federal, state, or local governmental procurement program.

Virginia Business Authorization Certification

☐ The Bidder certifies that it is authorized to transact business in the Commonwealth of Virginia as required by applicable law.

Responsibility Certification

☐ The Bidder certifies that all information submitted with this bid is true, accurate, and complete and understands that APS may verify any information submitted.

SECTION 5 - REQUIRED DOCUMENTS CHECKLIST

The following must be checked and copies uploaded as part of the bid submissions

Required Attachment Included

Appendix-A Bid Form and Bidder Certification ☐

Resume(s) of Proposed Personnel ☐

Required Licenses and Certifications ☐

SDUPA ☐

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SCC Registration Information or Exemption ☐

Criminal Convictions Certification ☐

References Supporting Experience ☐

Nondisclosure Certification ☐

Arlington County Business Licenses ☐

Signed Addenda/Addendum ☐

SECTION 6- SIGNATURE

The undersigned certifies that he/she is authorized to bind the Bidder and that all information contained in this Bid Form is true and correct.

Authorized Representative (Print Name)

Title

Signature

Date