ITB - Under Bridge Inspection Unit

The Oregon Department of Transportation (ODOT) is conducting an Invitation to Bid (ITB) for the procurement of a specialized Under Bridge Inspection Unit, specifically an Aspen Aerial, model A 62T or an approved equivalent, mounted on a heavy-duty dual steering axle truck chassis. The primary objective is to acquire a turnkey unit capable of positioning three workers and tools at least 60 feet horizontally underneath a bridge, with vertical extensions of 47 feet above and 70 feet below bridge structures. The equipment must operate in diverse environmental conditions, including elevations from sea level to 8,000 feet and temperatures ranging from -30 to 120 degrees Fahrenheit. Bidders must demonstrate a minimum of five years of experience providing similar goods and services and submit references. The solicitation requires submission through the OregonBuys eProcurement system, with bids due by August 4, 2021. Delivery of the unit is expected within 240 calendar days following the Notice to Proceed, with early delivery encouraged. The contract anticipates awarding one primary agreement, with potential for up to two additional agreements within nine months of the solicitation's close.

The procurement allows for various business types, including corporations, partnerships, and sole proprietorships, with potential preferences applied for recycled materials, Oregon goods and services, and resident bidders. No specific set-aside designations for disadvantaged enterprises were explicitly detailed in the documentation. The preliminary bid results indicate a total bid amount of $832,260.00, which includes a trade-in credit of $78,000.00 for an existing 2009 Aspen Aerial Model A62. Optional additions to the base procurement include repair and operator manuals, three days of training in Salem, OR, a video system with three cameras and one monitor, and an LED boom light system. Bidders must provide various certifications and documents prior to agreement execution, including compliance with OSHA, MSHA, and EPA regulations. The contract will utilize a fixed-price compensation method, with pricing to remain effective for a minimum of one year. The successful bidder will be required to provide comprehensive documentation, including operator and maintenance training materials, warranties, and other relevant documentation upon delivery of the under-bridge inspection unit.