ITB - Tracked Excavators Price Agreement Rebid

The Oregon Department of Transportation (ODOT) is conducting an Invitation to Bid (ITB) for a 10-year Price Agreement to procure tracked excavators and related equipment for highway maintenance operations across the state, with Marion County and the City of Salem specifically identified as participating jurisdictions. The procurement seeks to establish agreements with up to 5 qualified contractors who can provide tracked excavators meeting detailed technical specifications, including requirements for dimensions, capabilities, attachments, cab features, engine performance, transmission, hydraulic systems, and electrical components. Bidders must demonstrate a minimum of 5 years' experience providing similar goods and services and submit references from comparable projects. The bid is due by June 9, 2022, with ODOT anticipating contract awards within 5 business days of the bid opening. All deliverables must be provided within 300 calendar days of order receipt, with early delivery encouraged. The procurement will utilize fixed unit pricing and includes provisions for potential future amendments to adjust pricing or add/remove options based on contractor performance.

The solicitation does not explicitly designate set-aside provisions for disadvantaged enterprises, though it does include preferences for Oregon-produced goods, services, and Oregon-based businesses. No incumbent vendors are specifically identified, and the contract is open to all qualified manufacturers and suppliers meeting the technical specifications. The price agreement is designed for convenience, with no minimum or maximum purchase guarantees. Bidders must provide comprehensive pricing for equipment including the tracked excavator, additional attachments like mulching mower heads and hydraulic breakers, and optional full service and maintenance packages for 24, 36, and 48-month terms. Pricing must remain effective for a minimum of one year if awarded, and contractors must comply with various legal requirements including non-discrimination, pay equity, and small business utilization standards. While specific budget ranges are not detailed, the multi-year, multi-vendor approach suggests significant potential contract value across state and local government jurisdictions in Oregon.