Bid Tabulation~1.pdf

This bid tabulation document records the results of the Oregon Department of Transportation's Invitation to Bid for a 10-year Price Agreement to procure tracked excavators and related equipment for highway maintenance operations. The procurement established agreements with qualified contractors capable of providing tracked excavators meeting detailed technical specifications for dimensions, capabilities, attachments, cab features, engine performance, transmission, hydraulic systems, and electrical components. Bidders were required to demonstrate a minimum of 5 years' experience providing similar goods and services and submit references from comparable projects. The bid opening occurred on June 9, 2022, with ODOT anticipating contract awards within 5 business days of the opening. All deliverables must be provided within 300 calendar days of order receipt, with early delivery encouraged. The contract term extends for 10 years with provisions for potential future amendments to adjust pricing or add/remove options based on contractor performance.

The procurement utilized fixed unit pricing for equipment including the tracked excavator, additional attachments such as mulching mower heads and hydraulic breakers, and optional full service and maintenance packages for 24, 36, and 48-month terms. No specific set-aside provisions for disadvantaged enterprises were designated, though preferences exist for Oregon-produced goods, services, and Oregon-based businesses. No incumbent vendors were identified in the solicitation. The price agreement is structured as a convenience contract with no minimum or maximum purchase guarantees, and pricing must remain effective for a minimum of one year if awarded. Participating jurisdictions include Marion County and the City of Salem, alongside the state procurement. Contractors must comply with various legal requirements including non-discrimination, pay equity, and small business utilization standards.