ITB Town of Colonie 2025 Street Light Maintenance

The Town of Colonie's Department of Public Works is soliciting bids for a comprehensive street light maintenance contract through Invitation to Bid (ITB JB299), covering maintenance services for approximately 3,541 cobra head LED fixtures, 450 decorative streetlights, and 459 light poles. The initial contract term will run from October 1, 2025 to September 30, 2026, with potential renewals for 2027, 2028, and 2029. Bidders must have a minimum of three years of experience in street light installation, operation, and maintenance, with work experience obtained within the last five years. The scope of work includes responding to service requests, repairing and testing wiring, coordinating with utility companies, cleaning lenses, installing and removing fixtures, replacing photo sensors, and disposing of old materials. Emergency repair services are required with a mandatory 24/7 response time of two hours for streetlight knockdowns. The bid submission deadline is September 24, 2025 at 10:00 AM, with bids to be delivered to the Office of Purchasing at Memorial Town Hall in Latham, NY. The contract will be awarded based on the Grand Total Amount Bid, calculated using an hourly labor rate multiplied by an estimated 600 hours.

All bidders and subcontractors must be registered with the New York State Department of Labor (NYSDOL) in accordance with Labor Law 220-i, with prime contractors required to submit an official NYSDOL Certificate of Registration with their bid. Failure to provide a valid registration number will result in bid disqualification. The procurement requires a 5% bid bond or certified check, and includes a standard 10% markup for replacement parts. The project is subject to New York State prevailing wage requirements, with the project-specific PRC number being 2025010188. The Town of Colonie is an exempt organization and will not pay sales tax. While no specific set-aside designations for disadvantaged enterprises are mentioned, contractors must adhere to strict compliance protocols, including maintaining original payroll records for six years and ensuring workers are paid prevailing wages. Potential penalties for non-compliance include withholding contract payments, civil penalties up to 25% of unpaid wages, potential debarment from public work contracts for up to five years, and possible criminal sanctions. The estimated contract value is not explicitly stated, but will be determined by the hourly labor rate and estimated 600 hours of work.