ITB# SW-27-002 Landfill Temperature Probes Installation Project

The City of Bristol, Virginia is requesting sealed bids for labor, material, and equipment to install landfill temperature probes at the Bristol Integrated Solid Waste Management Facility, with bids due August 7, 2026 at 2:00 PM EST. A mandatory pre-bid video conference is scheduled for June 24, 2026 at 1:00 PM EST; contractors must email Gaby Rivera at grivera@scsengineers.com to request an invitation.

The scope includes installation of three boreholes and construction of temperature probes with instrumentation to measure subsurface temperature using sonic drilling techniques. Bidders must document a minimum of three relevant landfill borehole sonic drilling and well/probe construction projects completed within the last five years, with contact information, project locations, contract amounts, and duration. A Virginia contractor's license and authority to do business in Virginia are required, or a written covenant to obtain such within the bid acceptance period.

Substantial completion is due within 150 calendar days of Notice to Proceed, with final completion and readiness for payment within 180 calendar days. Liquidated damages of $2,000 per day apply for failure to achieve substantial completion, and an additional $2,000 per day for failure to complete remaining work. Award will be made to the lowest responsive and responsible bidder based on total base bid price.

Bidders must submit three complete sealed copies of bidding documents plus one electronic copy on USB flash drive; electronic submission via the eVA platform is optional. A 5 percent bid security (cashier's check, bank check, or bid bond) payable to the City of Bristol, Virginia is required. The successful contractor must furnish performance and payment bonds each equal to 100 percent of the contract price. Progress payments will be made monthly at 90 percent of completed work value with 10 percent retainage; upon substantial completion, payment increases to 100 percent less double the Engineer's estimate of remaining work. The deadline for submitting inquiries is July 17, 2026 at 10:00 AM EST. SCS Engineers is the Engineer of Record; contact Charles Warren, PE at (804) 486-1903 or cwarren@scsengineers.com for questions regarding plans and specifications. Site visits are available during normal working hours (7:00 AM to 3:00 PM Monday through Friday) by contacting Mike Martin at (423) 571-7332. Bids remain irrevocable for 90 days following opening, with withdrawal permitted after 30 days if the bid has not been awarded.