ITB# SW-27-002 Landfill Temperature Probes Installation Project.pdf

Invitation for Bids

ITB# SW-27-002

Landfill Temperature Probes Installation Project Bristol Integrated Solid Waste Management Facility

City of Bristol 300 Lee Street Bristol, Virginia 24201 276-645-7380

15521 Midlothian Turnpike, Suite 305 Midlothian, VA 23113

804-378-7440

02218208.12 | June 11, 2026

Invitation for Bids– Landfill Temperature Probes June 11, 2026 Bristol ISWMF i www.scsengineers.com

Table of Contents

BIDDING REQUIREMENTS

00 11 10 Invitation for Bids 00 21 10 Instructions to Bidders Calendar of Events 00 41 13 Bid Form 00 43 10 Bid Bond 00 45 13 Bidders Qualifications 00 52 13 Construction Contract 00 55 00 Notice to Proceed (EJCDC C-550) 00 61 13.13 Performance Bond (EJCDC C-610) 00 61 13.16 Payment Bond (EJCDC C-615) 00 62 76 Application for Payment (EJCDC C-620)

CONDITIONS OF THE CONTRACT

00 70 00 Terms and Conditions 00 72 00 General Conditions (EJCDC C-700) 00 73 00 Supplementary Conditions (EJCDC C-800)

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 00 Project Coordination 01 22 00 Measurement and Payment 01 33 00 Submittals 01 35 29 Health and Safety Plan 01 35 43 Environmental Procedures 01 50 00 Temporary Facilities and Controls 01 70 00 Contract Closeout

DIVISION 03 – CONCRETE

03 60 00 Bentonite Grout

DIVISION 33 – UTILITIES

33 09 20 Temperature Probe Instrumentation 33 24 10 Temperature Probe Boreholes, and Construction

CONSTRUCTION DRAWINGS

1 Cover Sheet 2 Temperature Probe Layout 3 Details and Depth Schedule http://www.scsengineers.com/

Bristol ISWMF – Landfill Temperature Probes June 11, 2026 Invitation for Bids 00 11 10-1 www.scsengineers.com

SECTION 00 11 10

INVITATION FOR BID

Sealed bids will be received by the City of Bristol, Virginia (referred to as City or OWNER) in the Council Chambers at City Hall located at 300 Lee Street, Bristol, VA 24201, until 2:00 pm on Friday, August 7, 2026 and immediately thereafter publicly opened and read aloud for providing labor, material and equipment pertaining to the installation of landfill temperature probes at the Bristol Integrated Solid Waste Management Facility in Bristol, VA. The sealed envelope shall be addressed to City of Bristol Purchasing Department, attention of Nikki Asher. The City reserves the right to reject any or all bids and to waive informalities and irregularities.

The City of Bristol requires three (3) complete sealed copies of bidding documents and one electronic copy of bidding document on a USB flash drive. Those wishing to submit an additional electronic copy may do so via the eVA procurement platform while also submitting the required paper and electronic copies to the City by the due date. No FAXED nor emailed bids will be accepted.

The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the Project title, the name and address of the Bidder, and must be accompanied by the Bid Security and other required documents. The sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – ITB# SW-27-002 for the Landfill Temperature Probes” A mailed Bid must be addressed to the location designated in the Advertisement.

The Owner requires the Project to be substantially completed within 150 days and will be completed and ready for final payment within 180 days.

Prospective Bidders must attend a mandatory Pre-Bid Video Conference. The Pre-Bid Video Conference will be held at 1:00 PM on the 24th day of June 2026. Contractors must e-mail Gaby Rivera at grivera@scsengineers.com to request an invitation to the meeting.

All work will be in accordance with the Drawings and Specifications which are on file with the City of Bristol and SCS Engineers.

Bids will be received under the Single-Prime bidding method only. Bids must be on the standard form provided in the Project Manual. Bids may be submitted via courier, mail, or hand delivered. Bids submitted via fax or electronic mail or other means will not be accepted.

The scope of work includes, but not limited to, installation of 3 boreholes to construct temperature probes along with certain corresponding instrumentation to measure subsurface temperature.

The Bidding Documents may be obtained by contacting SCS Engineers at 15521 Midlothian Turnpike, Suite 305, Midlothian, Virginia 23113, (804) 486-1903. Requests for electronic copies of the Bidding Documents should be directed to Gaby Rivera at grivera@scsengineers.com.

Submit your Bid on the Bid Form provided. Bidders are required to complete Bid Form 00 41 13.

Your Bid will be required to be submitted under a condition of irrevocability for a period of 90 days after submission subject to Section 2.2-4330 of the Code of Virginia, as amended.

END OF SECTION 00 11 10

http://www.scsengineers.com/ mailto:grivera@scsengineers.com mailto:grivera@scsengineers.com

Instructions to Bidders 00 21 10-1 www.scsengineers.com

SECTION 00 21 10

INSTRUCTIONS TO BIDDERS

For a Bid to be considered, it must be in accordance with the following instructions:

1. BIDS

Bids must be made on the Bid Forms provided herein, and all blank spaces for Bids, Alternates and Unit Prices, applicable to bidder’s work, shall be properly filled in. When requested Alternates are not Bid, the Bid may be considered non responsive. The Bidders agree that Bids submitted on the specified Bid Forms, which are detached from specifications, will be considered and will have the same force and effect as if attached thereto. Numbers shall be stated both in writing and in figures for the Base Bids and Alternates.

Any modification to the Bid Forms (including Alternates and/or Unit Prices) may disqualify the Bid and may cause the Bid to be rejected.

The Contractor shall fill in the Bid Forms as follows:

A. If the documents are executed by a sole Owner, that fact shall be evidenced by the word "Owner" appearing after the name of the person.

B. If the documents are executed by a Partnership, that fact shall be evidenced by the word "Co-Partner" appearing after the name of the partner executing them.

C. If the documents are executed on the part of a Corporation, they shall be executed by either the President or the Vice-President and attested by either the Secretary or Assistant Secretary. In all cases the title of the office of such person shall appear after their signatures.

D. If the Bid is made by a Joint Venture, it shall be executed by each member of the Joint Venture in the above form for sole Owner, Partnership, or Corporation, whichever form is applicable.

E. All signatures shall be properly witnessed or attested as applicable.

F. Each Bid shall be addressed and delivered as indicated in Item 5 of the Instructions to Bidders. The address of the Bidder, the Bidder's license number and, if applicable, the designated portion of the Work for which Bid is submitted should also be referenced on the Bid envelope.

G. It shall be the specific responsibility of the Bidder to deliver the Bid to the proper official at the appointed place and prior to the announced time for the opening of Bids. Later delivery of a Bid for any reason, including delivery by the United States Mail, shall disqualify the Bid.

H. Modifications of previously deposited Bids or requests for withdrawal will be acceptable only if delivered in person or in writing to the place of the Bid opening prior to the time for opening Bids.

Instructions to Bidders 00 21 10-2 www.scsengineers.com

I. Unit Prices quoted in the Bid shall include overhead and profit and shall be the full compensation for the Contractor's cost involved in the work.

J. Failure to submit a Bid on the official City of Bristol, Virginia form provided for that purpose shall be a cause for rejection of the Bid. Modification of or additions to any portion of the Invitation for Bid/Request for Bid may be cause for rejection of the Bid;

however, the City of Bristol, Virginia reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a Bid as nonresponsive. As a precondition to its acceptance, the City of Bristol, Virginia may, in its sole discretion, request that the bidder/proposer withdraw or modify nonresponsive portions of a Bid which do not affect quality, quantity, price, or delivery. No modification of or addition to the provisions of the contract shall be effective unless reduced to writing and signed by the parties.

2. QUALIFICATIONS OF BIDDERS

The Bidder shall provide a summary of relevant experience with installing borings (for wells, probes, piezometers, etc.) into landfills via sonic drilling techniques and well/probe construction within solid waste landfills. The Bidder shall submit as part of the Bid, information related to previous relevant projects including job location and work summary, contract amount and duration, and contact name and phone number on the forms provided herein. A minimum of three (3) relevant landfill borehole sonic drilling and well/probe construction projects shall be submitted with the Bid. It is the City’s preference that references from relevant projects be from work completed within the last five years, if possible. It is the Bidder’s responsibility to submit sufficient documentation to demonstrate relevancy.

The City of Bristol, Virginia may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder/proposer to perform the services/furnish the goods and the bidder/proposer shall furnish to the City of Bristol, Virginia all such information and data for this purpose as may be requested. The City of Bristol, Virginia reserves the right to inspect bidder’s/proposer’s physical facilities prior to award to satisfy questions regarding the bidder/proposer’s capabilities. The City of Bristol, Virginia further reserves the right to reject any Bid if the evidence submitted by, or investigations of, such bidder/proposer fails to satisfy the City of Bristol, Virginia that such bidder/proposer is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

3. EXAMINATION OF CONDITIONS

It is understood and mutually agreed that by submitting a Bid the Contractor acknowledges his/her careful examination of the Bidding Documents pertaining to the work, the location, accessibility and general character of the site of the work and all existing buildings and structures within and adjacent to the site; and has satisfied himself/herself as to the nature of the work, the condition of existing infrastructure, the conformation of the ground, the character, quality and quantity of the materials to be encountered; the general and local conditions; the construction hazards; and all other matters, including but not limited to, the labor situation which can in any way affect the work under the Contract; and including all safety measures required by the latest edition of the Occupational Safety Health Act and all rules and regulations issued pursuant thereto. It is further mutually agreed that by submitting a Bid, the Contractor acknowledges that he/she has satisfied himself/herself as to the feasibility and meaning of the plans, drawings, specifications, and other Contract Documents for the construction of the work and that he/she accepts all the terms, conditions and stipulations contained therein; and that he/she is prepared to work in cooperation with the Owner and all other Contractors performing work on the site.

Instructions to Bidders 00 21 10-3 www.scsengineers.com

Reference is made to the Contract Documents for the identification of those surveys and investigative reports of subsurface or latent physical conditions at the site or otherwise affecting performance of the work which have been relied upon by the Licensed Professional who prepared the documents. Copies of all such surveys and reports are available to the Bidders, upon request. All Bidders are responsible for reviewing these documents prior to submission of their Bid.

Each Bidder may, at his/her own expense, make such additional surveys and investigations, as he/she may deem necessary to determine his/her Bid price for the performance of the work. Any on-site investigation shall be done at the convenience of the Owner. The Owner will honor any reasonable request for access to the site.

4. ADDENDUM

If applicable, an addendum to bidding documents issued during the time of bidding will be posted to the City’s website, and are to be considered covered in the Bid. It is the Contractor's responsibility to ascertain prior to Bid time, which Addenda have been issued and confirm that his/her Bid includes any changes covered by the Addenda.

Should the Bidder find discrepancies in, or omissions from, the drawings or documents or should he/she be in doubt as to their meaning, he/she shall at once notify the Licensed Professional who prepared said drawings or documents. Neither the Owner nor the Licensed Professional who prepared the bidding documents will be responsible for any oral instructions.

The Bidder on his/her Bid shall acknowledge an addendum by completing the Submission Form which will be attached at the time of the addendum posting. Failure to do so may disqualify the Bid and may cause the Bid to be rejected.

5. RECEIPT OF BIDS

All copies of the Bid, the Bid security, if any, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. All sealed Bid envelopes shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof and marked on the outside of the envelope as follows:

City of Bristol, Virginia Purchasing Department

Attn: Nikki Asher, Purchasing Clerk 300 Lee Street

Bristol, Virginia 24201

LANDFILL TEMPERATURE PROBES INSTALLATION PROJECT

BRISTOL INTEGRATED SOLID WASTE MANAGEMENT FACILITY

Due Date: August 7, 2026 at 2:00 P.M. EST

To be considered for selection, Bids received by the City of Bristol, Virginia’s Purchasing Department 300 Lee Street, Bristol, VA 24201, by the designated date and hour. Bids received in the City of Bristol, Virginia Purchasing Department after the date and hour designated are automatically disqualified and will not be considered. The City of Bristol, Virginia is not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or other means of delivery. It is the sole

Instructions to Bidders 00 21 10-4 www.scsengineers.com responsibility of the bidder/proposer to ensure that its Bid reaches the City of Bristol, Virginia Purchasing Department by the designated time and hour.

6. REJECTION OF BIDS

The Owner reserves the unqualified right to reject any and all Bids. Reasons for rejection may include, but shall not be limited to, the following:

A. If the Form of Bid furnished to the Bidder is not used or is altered.

B. If the Bidder fails to insert a price for all Bid items, Alternates and Unit Prices requested.

C. If the Bidder adds any provisions reserving the right to accept or reject any award.

D. If there are unauthorized additions or conditional Bids, or irregularities of any kind which tend to make the Bid incomplete, indefinite, or ambiguous as to its meaning.

E. If the Bidder fails to complete the Bid forms where information is requested so the Bid may be properly evaluated by the Owner.

F. If the Unit Prices contained in the Bid Schedule are unacceptable to the Owner.

G. If the Bidder fails to demonstrate relevant experience to the satisfaction of the Owner in accordance with the criteria outlined under Qualifications of Bidders.

H. If the Bidder fails to comply with other instructions stated herein.

7. BID EVALUATION AND AWARD

The City of Bristol, Virginia, will make an award to the lowest responsive and responsible bidder. Evaluation will be based on Total Base Bid Price. Should the successful Bidder default and fail to execute a Contract, the Contract may be awarded to the next lowest responsive and responsible Bidder.

In accordance with Section 00 45 13, Bidder must submit certain information pertaining to Bidder’s qualifications along with the Bid. Before awarding a Contract, the Owner may require the apparent low Bidder to supply supplemental information and documentation, or request clarifications, to qualify himself/herself to be a responsible Bidder by furnishing any or all of the following data:

A. The latest financial statement showing assets and liabilities of the company or other information satisfactory to the Owner.

B. A listing of similar completed projects of similar size, with contact persons and telephone numbers.

C. Permanent name and address of place of business.

D. The number of regular employees of the organization and length of time the organization has been in business under present name and percentage of work typically performed by the contractor's firm.

Instructions to Bidders 00 21 10-5 www.scsengineers.com

1. Qualifications of key employees assigned to this Project.

2. References for key employees assigned to this Project.

E. The name and home office address of the Surety proposed and the name and address of the responsible local claim agent.

F. The names of members of the firm who hold appropriate trade licenses, together with license numbers.

G. Complete list of all subcontractors and suppliers proposed.

H. Any pending arbitration or mediation cases or lawsuits. This may include all arbitration, mediation and lawsuits settled or resolved within last ten (10) years.

Failure or refusal to furnish any of the above information if requested shall constitute a basis for disqualification of any Bidder.

In determining the lowest responsible Bidder, the Owner may consider the past performance of the Bidder on construction contracts. Particular concern will be given to completion times, quality of work, cooperation with other Contractors, and cooperation with the Designer and Owner.

Should the Owner adjudge that the apparent low Bidder is not the lowest "responsible" Bidder by virtue of the above information, said apparent low Bidder will be so notified and his/her Bid Security shall be returned to him/her.

The Owner shall have the right to accept Alternates in any order or combination and to determine the low Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

The Owner reserves the right to reject any and all Bids, to waive all technicalities and irregularities, and to make the award as considered to be in the best interest of the Owner.

Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the City of Bristol, Virginia will publicly post such notice on the City of Bristol, Virginia website (www.bristolva.org) if the amount of the transaction is $30,000 or more. Award information may also be obtained by contacting the buyer whose name appears on this solicitation.

8. BID SECURITY

Each Bid shall be accompanied by bid security in accordance with the instructions specified in Section 00 43 10. Bids shall be accompanied by a cashier’s or bank check or Bid Guarantee Bond in the amount of not less than five percent (5%) of the bid made payable to the City of Bristol, Virginia, Owner, and subject to the conditions provided in the Instruction to Bidders.

9. PERFORMANCE BOND

The successful Bidder, upon award of Contract, shall furnish a Performance Bond in an amount equal to one hundred percent (100%) of the Contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor’s requirements under such contract.

During execution of the Work, Contractor’s inability to achieve the Proposed Boring Depth values shown on the Drawings, or inability to install temperature probes to these Proposed Boring

Instructions to Bidders 00 21 10-6 www.scsengineers.com

Depth values, shall not constitute non-performance or failure to fulfill the undertakings, covenants, terms, conditions, and agreements of the Contract, provided such inability is solely attributed to landfill subsurface characteristics or conditions encountered during drilling of the boreholes and/or installation of the temperature probes.

10. PAYMENT BOND

The successful Bidder, upon award of Contract, shall furnish a Payment Bond in an amount equal to one hundred percent (100%) of the Contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract.

11. PRE-BID CONFERENCE

Prospective Bidders must attend the mandatory Pre-Bid Video Conference. Refer to 00 11 16 Invitation to Bid for the Pre-Bid Video Conference contact information.

General contract and major subcontract Bidders and suppliers are invited to attend.

Representatives of the Owner and Engineer will be in attendance. Summarized minutes of this meeting will be circulated to known Bidders. These minutes will be issued by Addendum.

Bidder is encouraged to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

Bidders visiting the Site are required to arrange their own transportation to the Site.

Site visits may be scheduled by contacting Mike Martin, Solid Waste Administrator, at (423) 571-7332 or mmartin@bristolva.org. Bidder must conduct the Site visit during normal working hours.

Currently occupied premises at Project site are typically open for examination by Bidders only during the following hours:

• 7:00 AM to 3:00 PM Monday through Friday

12. BIDS TO BE BID

Landfill Temperature Probes Installation Project for the City of Bristol Integrated Solid Waste Management Facility mailto:mmartin@bristolva.org

Instructions to Bidders 00 21 10-7 www.scsengineers.com

13. INFORMATION TO BIDDER

All questions concerning the plans and specifications should be directed to the Licensed Professional who prepared said documents, which is Charles Warren, PE of SCS Engineers at (804) 486-1903 or CWarren@scsengineers.com. Questions submitted after July 17, 2026 at 10:00am may not be considered.

Address all inquiries and correspondence regarding this ITB to:

Charles Warren, PE SCS Engineers 15521 Midlothian Tpke #305, VA 22113 Email: cwarren@scsengineers.com Phone: (804) 486-1903

END OF SECTION 00 21 10

mailto:CWarren@scsengineers.com

Calendar of Events

Calendar of Events 1 www.scsengineers.com

CALENDAR OF EVENTS

LANDFILL TEMPERATURE PROBES

ISSUE TO BID June 11, 2026

PRE-BID CONFERENCE June 24, 2026 at 1:00 PM EST

INQUIRIES DEADLINE July 17, 2026 at 10:00 AM EST

ADDENDUM RELEASE July 24, 2026

DUE DATE August 7, 2026 AT 2:00 PM EST

AWARD NOTIFICATION TBD

Bid Form 00 41 13-1 www.scsengineers.com

SECTION 00 41 13

BID FORM

OWNER AND BIDDER

This Bid is submitted to: City of Bristol, Virginia’s Purchasing Department, to the attention of Nikki Asher.

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ATTACHMENTS TO THIS BID

The following documents are submitted with and made a condition of this Bid:

• List of Proposed Subcontractors;

• List of Proposed Suppliers;

• Evidence of authority to do business in the Commonwealth of Virginia; or a written covenant to obtain such authority within the time for acceptance of Bids;

• Contractor’s license number as evidence of Virginia Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids; and,

• Required Bidder Qualification Statement with supporting data.

BASIS OF BID—UNIT PRICES

UNIT PRICE BIDS

All unit prices shall be stated in U.S Currency (USD).

Bid Form 00 41 13-2 www.scsengineers.com

A. Unit Price

# Description Estimated Quantity Unit Unit

Price Subtotal

Base Bid Items

Mobilization/Demobilization (maximum 10% Total Bid Price))

1 Lump Sum $ $

4-inch Dia. Borehole Drilling (less than or equal to 100 ft deep)

300 FT $ $

3 4-inch Dia. Borehole Drilling (greater than 100 ft deep) 281 FT $ $

4 Temperature Probe Construction 581 FT $ $

Specialized Drill Rig Equipment Surcharge for Elevated Temperatures & Pressures

1 Lump Sum $ $

6 Abandonment of Borehole 1 EA $ $

7 Owner-Directed Stand-By Time for Sonic Rig w/Crew 1 Day $ $

8 Daily Drilling Rate for Sonic Rig w/Crew 1 Day $ $

B. Total Bid Price

Total Base Bid Price (Items #1 through #8) $

TIME OF COMPLETION

Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Term and Conditions.

Bidder accepts the provisions of the Agreement as to liquidated damages.

Bid Form 00 41 13-3 www.scsengineers.com

BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD,

INSTRUCTIONS, AND RECEIPT OF ADDENDA

BID ACCEPTANCE PERIOD

This Bid will remain subject to acceptance for 90 calendar days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. At the end of the 30 calendar days, the bid/proposal may be withdrawn at the written request of the bidder/proposer. If the bid/proposal is not withdrawn at that time, it remains in effect until an award is made or the solicitation is cancelled

INSTRUCTIONS TO BIDDERS

Bidder accepts all of the terms and conditions of the Instructions to Bidders.

RECEIPT OF ADDENDA

Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Addendum Date

BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

BIDDER’S REPRESENTATIONS

In submitting this Bid, Bidder represents the following:

A. Bidder has examined and carefully studied the Bidding Documents, including Addenda.

B. Bidder attended the mandatory pre-bid video conference.

C. Bidder has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

D. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, Bid Form 00 41 13-4 www.scsengineers.com sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and (c) Bidder’s (Contractor’s) safety precautions and programs.

F. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

K. The Bid/Proposal price shall be an all-inclusive price to deliver the specified goods and/or services FOB Destination to the address specified per the specifications.

Invoices must be itemized and will be paid at the unit price in the Bid. The City will not accept or pay for additional line items such as freight, shipping and handling, delivery, downtime, equipment, lost time due to inclement weather or any other charges additional to the unit prices quoted in the Bid/Proposal.

L. By submitting their bids/proposals, all bidders/proposers certify and warrant that the price offered for FOB destination includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to be shipped.

Except as otherwise specified herein, standard commercial packaging, packing and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order number, commodity description, and quantity.

M. The bid price shall be for complete delivery of equipment, ready for use by the City of Bristol Virginia, and shall include all applicable freight and installation charges; extra charges will not be allowed.

BIDDER’S CERTIFICATIONS

The Bidder certifies the following:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

Bid Form 00 41 13-5 www.scsengineers.com

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

C. Bidder has not solicited or induced any individual or entity to refrain from bidding.

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 6.2.D:

1. Corrupt practice means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

2. Fraudulent practice means an intentional misrepresentation of facts made

(a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

3. Collusive practice means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

4. Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

Bid Form 00 41 13-6 www.scsengineers.com

Bidder:

(typed or printed name of organization)

By:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

Address for giving notices:

Bidder’s Contact:

Name:

(typed or printed)

Title:

(typed or printed)

Phone:

Email:

Address:

Bidder’s Contractor License No.: (if applicable)

END OF SECTION 00 41 13

Bid Bond 00 43 10-1 www.scsengineers.com

SECTION 00 43 10

BID BOND

Bids shall be accompanied by a cashier’s or bank check or Bid Guarantee Bond in the amount of not less than five percent (5%) of the bid made payable to the City of Bristol, Virginia, Owner, and subject to the conditions provided in the Instruction to Bidders.

BID GUARANTY

The undersigned bidder submits herewith bid guaranty in an amount of not less than five percent (5%) of the total amount of the bid offered and agrees and consents that the bid guaranty shall be forfeited to the City as liquidated damages if the required contract bond is not executed within fifteen (15) days from the date of the notice of award and work has not been started as required.

The following documents are attached to and made a condition of this bid and constitute required Bid Security:

______ Certified Check or Bank Check

______ Bid Bond

BID AMOUNT: $

BIDDER:

PERSON PREPARING BID:

TELEPHONE NUMBER:

ADDRESS:

Submittal of signed BID Form signifies understanding and acceptance of all stated terms and conditions and acknowledgment of requirement of compliance with all applicable local, state and federal ordinances, laws, rules and regulations whether expressly stated herein or not.

Bid Bond 00 43 10-2 www.scsengineers.com

SIGNATURE:

PRINTED NAME:

TITLE:

COMPANY:

DATE:

Bidder’s Qualifications 00 45 13-1 www.scsengineers.com

SECTION 00 45 13

BIDDERS QUALIFICATIONS

GENERAL INFORMATION

Provide contact information for the Business:

Legal Name of Business:

Corporate Office

Name: Phone number:

Title: Email address:

Business address of corporate office:

Local Office

Name: Phone number:

Title: Email address:

Business address of local office:

Provide information on the Business’s organizational structure:

Form of Business: ☐ Sole Proprietorship ☐ Partnership ☐ Corporation

☐ Limited Liability Company ☐ Joint Venture comprised of the following companies:

1.

2.

3.

Provide a separate Qualification Statement for each Joint Venturer.

Date Business was formed: State in which Business was formed:

Is this Business authorized to operate in the Project location? ☐ Yes ☐ No ☐ Pending

SCC Identification Number:

Bidder’s Qualifications 00 45 13-2 www.scsengineers.com

Identify all businesses that own Business in whole or in part (25% or greater), or that are wholly or partly (25% or greater) owned by Business:

Name of business: Affiliation:

Address:

Name of business: Affiliation:

Address:

Name of business: Affiliation:

Provide information regarding the Business’s officers, partners, and limits of authority.

Name: Title:

Authorized to sign contracts: ☐ Yes ☐ No Limit of Authority: $

Name: Title:

Authorized to sign contracts: ☐ Yes ☐ No Limit of Authority: $

Name: Title:

Authorized to sign contracts: ☐ Yes ☐ No Limit of Authority: $

Name: Title:

LICENSING

Provide information regarding licensure for Business:

Name of License:

Licensing Agency:

License No: Expiration Date:

Name of License:

Licensing Agency:

License No: Expiration Date:

DIVERSE BUSINESS CERTIFICATIONS

Provide information regarding Business’s Diverse Business Certification, if any. Provide evidence of current certification.

Bidder’s Qualifications 00 45 13-3 www.scsengineers.com

Certification Certifying Agency Certification Date

☐ Disadvantaged Business Enterprise

☐ Minority Business Enterprise

☐ Woman-Owned Business Enterprise

☐ Small Business Enterprise

☐ Disabled Business Enterprise

☐ Veteran-Owned Business Enterprise

☐ Service-Disabled Veteran-Owned Business ☐ HUBZone Business (Historically Underutilized) Business

☐ Other

☐ None

SAFETY

Provide information regarding Business’s safety organization and safety performance.

Name of Business’s Safety Officer:

Safety Certifications

Certification Name Issuing Agency Expiration

Provide Worker’s Compensation Insurance Experience Modification Rate (EMR), Total Recordable Frequency Rate (TRFR) for incidents, and Total Number of Recorded Manhours (MH) for the last 3 years and the EMR, TRFR, and MH history for the last 3 years of any proposed Subcontractor(s) that will provide Work valued at 10% or more of the Contract Price. Provide documentation of the EMR history for Business and Subcontractor(s).

Year

Company EMR TRFR MH EMR TRFR MH EMR TRFR MH

Bidder’s Qualifications 00 45 13-4 www.scsengineers.com

FINANCIAL

Provide information regarding the Business’s financial stability. Provide the most recent audited financial statement, and if such audited financial statement is not current, also provide the most current financial statement.

Financial Institution:

Business address:

Date of Business’s most recent financial statement: ☐ Attached Date of Business’s most recent audited financial statement: ☐ Attached Financial indicators from the most recent financial statement

Contractor’s Current Ratio (Current Assets ÷ Current Liabilities)

Contractor’s Quick Ratio ((Cash and Cash Equivalents + Accounts Receivable + Short Term Investments) ÷ Current Liabilities)

SURETY INFORMATION

Provide information regarding the surety company that will issue required bonds on behalf of the Business, including but not limited to performance and payment bonds.

Surety Name:

Surety is a corporation organized and existing under the laws of the state of:

Is surety authorized to provide surety bonds in the Project location? ☐ Yes ☐ No Is surety listed in “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” published in Department Circular 570 (as amended) by the Bureau of the Fiscal Service, U.S. Department of the Treasury?

☐ Yes ☐ No Mailing Address (principal place of business):

Physical Address

Phone (main): Phone (claims):

INSURANCE

Provide information regarding Business’s insurance company(s), including but not limited to its Commercial General Liability carrier. Provide information for each provider.

Bidder’s Qualifications 00 45 13-5 www.scsengineers.com

Name of insurance provider, and type of policy (CLE, auto, etc.):

Insurance Provider Type of Policy (Coverage Provided)

Are providers licensed or authorized to issue policies in the Project location? ☐ Yes ☐ No Does provider have an A.M. Best Rating of A-VII or better? ☐ Yes ☐ No Mailing Address

Physical Address

Phone (main):

Phone (claims):

CONSTRUCTION EXPERIENCE

Provide information that will identify the overall size and capacity of the Business.

Average number of current full-time employees:

Estimate of revenue for the current year:

Estimate of revenue for the previous year:

Provide information regarding the Business’s previous contracting experience.

Years of experience with projects like the proposed project:

As a general contractor: As a joint venturer:

Has Business, or a predecessor in interest, or an affiliate identified in Paragraph 1.03:

Been disqualified as a bidder by any local, state, or federal agency within the last 5 years?

☐ Yes ☐ No Been barred from contracting by any local, state, or federal agency within the last 5 years?

☐ Yes ☐ No Been released from a bid in the past 5 years? ☐ Yes ☐ No

Defaulted on a project or failed to complete any contract awarded to it? ☐ Yes ☐ No Refused to construct or refused to provide materials defined in the contract documents or in a change order? ☐ Yes ☐ No Been a party to any currently pending litigation or arbitration? ☐ Yes ☐ No

Bidder’s Qualifications 00 45 13-6 www.scsengineers.com

Provide full details in a separate attachment if the response to any of these questions is Yes.

List all projects currently under contract in Schedule A and provide indicated information.

List a minimum of three and a maximum of six projects completed in the last 5 years in Schedule B and provide indicated information to demonstrate the Business’s experience with projects similar in type and cost of construction.

In Schedule C, provide information on key individuals whom Business intends to assign to the Project. Provide resumes for those individuals included in Schedule C. Key individuals include the Project Manager, Project Superintendent, Quality Manager, and Safety Manager. Resumes may be provided for Business’s key leaders as well.

8.6

Complete the Virginia State Corporation Commission (SCC) Form in Schedule D.

REQUIRED ATTACHMENTS

Provide the following information with the Statement of Qualifications:

A. If Business is a Joint Venture, separate Qualifications Statements for each Joint Venturer, as required in Paragraph 1.2.

B. Diverse Business Certifications if required by Paragraph 3.1.

C. Certification of Business’s safety performance if required by Paragraph 4.1.

D. Financial statements as required by Paragraph 5.1.

E. Attachments providing additional information as required by Paragraph 8.2.

F. Schedule A (Current Projects) as required by Paragraph 8.3.

G. Schedule B (Previous Experience with Similar Projects) as required by Paragraph 8.4.

H. Schedule C (Key Individuals) and resumes for the key individuals listed, as required by Paragraph 8.5.

I. Schedule D (SCC Form) as required by Paragraph 8.6.

J. Additional items as pertinent.

Bidder’s Qualifications 00 45 13-7 www.scsengineers.com

This Statement of Qualifications is offered by:

Business:

(typed or printed name of organization)

By:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(date signed)

(If Business is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest:

(individual’s signature)

Name:

(typed or printed)

Title:

Address for giving notices:

Designated Representative:

Name:

(typed or printed)

Title:

Phone:

Email:

Bidder’s Qualifications 00 45 13-8 www.scsengineers.com

Schedule A—Current Projects Name of Organization Project Owner Project Name General Description of Project Project Cost Date Project

C l t d

Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner Designer Construction Manager

Project Owner Project Name General Description of Project

Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner Designer Construction Manager

Project Owner Project Name General Description of Project

Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email

Owner Designer

Construction Manager

Bidder’s Qualifications 00 45 13-9 www.scsengineers.com

Schedule B—Previous Experience with Similar Projects Name of Organization Project Owner Project Name General Description of Project Project Cost Date Project Completed Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner

Project Owner Project Name General Description of Project Project Cost Date Project Completed Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner

Project Cost Date Project Completed Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner

Bidder’s Qualifications 00 45 13-10 www.scsengineers.com

Schedule B—Previous Experience with Similar Projects Name of Organization Project Owner Project Name General Description of Project Project Cost Date Project Completed Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner

Project Cost Date Project Completed Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner

Project Cost Date Project Completed Key Project Personnel Project Manager Project Superintendent Safety Manager Quality Control Manager Name Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference) Name Title/Position Organization Telephone Email Owner

Bidder’s Qualifications 00 45 13-11 www.scsengineers.com

Schedule C—Key Individuals Project Manager Name of individual Years of experience as project manager Years of experience with this organization Number of similar projects as project manager Number of similar projects in other positions Current Project Assignments Name of assignment Percent of time used for this project Estimated project completion date

Reference Contact Information (listing names indicates approval to contact named individuals as a reference) Name Name Title/Position Title/Position Organization Organization Telephone Telephone Email Email Project Project Candidate’s role on project

Candidate’s role on project

Project Superintendent Name of individual Years of experience as project superintendent Years of experience with this organization Number of similar projects as project superintendent Number of similar projects in other positions Current Project Assignments Name of assignment Percent of time used for this project

Name Name Title/Position Title/Position Organization Organization Telephone Telephone Email Email Project Project Candidate’s role on project

Bidder’s Qualifications 00 45 13-12 www.scsengineers.com

Safety Manager Name of individual Years of experience as project manager Years of experience with this organization Number of similar projects as project manager Number of similar projects in other positions Current Project Assignments Name of assignment Percent of time used for this project

Name Name Title/Position Title/Position Organization Organization Telephone Telephone Email Email Project Project Candidate’s role on project

Quality Control Manager Name of individual Years of experience as project superintendent Years of experience with this organization Number of similar projects as project superintendent Number of similar projects in other positions Current Project Assignments Name of assignment Percent of time used for this project

Name Name Title/Position Title/Position Organization Organization Telephone Telephone Email Email Project Project Candidate’s role on project

Bidder’s Qualifications 00 45 13-13 www.scsengineers.com

Schedule D---SCC Form

Virginia State Corporation Commission (SCC) Registration Information

The bidder: (Please check one of the following)

☐ is a corporation or other business entity with the following SCC identification number:

-OR-

☐ is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-

☐ is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-

☐ is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

Authorized Signature Date

Printed Name Printed Company Name

Street Address City, State, Zip

Telephone Number Fax Number

Email

Bidder’s Qualifications 00 45 13-14 www.scsengineers.com

END OF SECTION 00 45 13

Construction Contract 01 35 29-1 www.scsengineers.com

SECTION 00 52 13

AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR

CONSTRUCTION CONTRACT

This Agreement is by and between the City of Bristol, Virginia (“Owner”) and [name of contracting entity] (“Contractor”).

Terms used in this Agreement have the meanings stated in the General Conditions and the Supplementary Conditions.

Owner and Contractor hereby agree as follows:

ARTICLE 1—WORK

Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: construction of boreholes and placement of thermocouples within those boreholes at the Solid Waste Permit No. 588 Landfill.

ARTICLE 2—PROJECT

The Project, of which the Work under the Contract Documents is a part, is generally described as follows: construction of temperature probes within the Solid Waste Permit No. 588 Landfill.

ARTICLE 3—ENGINEER

3.01 The Owner has retained SCS Engineers (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities of Engineer, and have the rights and authority assigned to Engineer in the Contract.

3.02 The part of the Project that pertains to the Work has been designed by SCS Engineers.

ARTICLE 4—CONTRACT TIMES

4.01 Time is of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Contract Times: Days

A. The Work will be substantially complete within 150 days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready…