ITB - Service Recognition Pin Price Agreement

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for a five-year price agreement to procure service recognition pins, covering Marion County and the City of Salem. The procurement seeks one qualified contractor to provide pins commemorating employee service milestones ranging from 5 to 55 years, with specific requirements for pin materials including sterling silver, gold-filled, and 10-karat gold bases, and optional gemstone embellishments like diamonds, sapphires, and rubies. Bidders must demonstrate a minimum of three years of relevant experience and submit references for comparable projects. The ITB requires detailed product specifications, including pin dimensions, weight specifications, and presentation box details. Bids are due by March 6, 2024, through the OregonBuys eProcurement system, with delivery expected within four weeks of order placement. ODOT will evaluate bids using a lowest responsive and responsible bidder approach, applying preferences for Oregon-based goods and services.

The solicitation includes potential set-aside considerations, with bidders required to indicate if bid items are fabricated or processed entirely in Oregon to qualify for a Buy Oregon Preference. The price agreement has a not-to-exceed amount of $240,000, with potential contract extensions allowing for a total potential term of 10 years. Four bidders were identified in the preliminary bid results: Nitsom Promotional Manufacturing Corp., Brandt Recognition Ltd., Beyond Recognition LLC, and MTM Recognition Corp., with total bid amounts ranging from $7,203.00 to $28,536.49. Pricing submitted by the winning bidder must remain effective for at least one year, with potential price adjustments considered after the initial 12-month period and subject to ODOT approval. The contract allows ODOT to select a second or third lowest responsive bidder within nine months of the original bid closing if needed, providing flexibility in vendor selection.