ITB - Reflective Sign Making Sheeting and Related Items for Harris County Precinct 1

Harris County is seeking bids for reflective sign making sheeting and related items for Precinct 1 through an Invitation for Bid (ITB) process. The procurement is for a one-year contract beginning approximately October 1, 2025, with potential for four additional one-year renewals. Vendors must provide various reflective sheeting products, including white reflective rolls in different sizes and types (AGEP, HIP, Diamond Grade, ElectroCut Film) that meet or exceed Texas Department of Transportation (TxDOT) standards. The specification allows for equivalent products from manufacturers like 3M and Avery, with detailed technical requirements for traffic signage materials. Bids will be evaluated based on overall best value, considering factors such as price, vendor capacity, performance quality, and time constraints. The bid is due by September 8, 2025, with bidders required to submit comprehensive documentation including insurance certificates, tax residence certification, and a subcontractor listing form.

The procurement emphasizes engagement with minority and woman-owned businesses (M/WBEs), with specific provisions to support diversity in county contracting. Vendors must verify subcontractor eligibility by checking state, local, and federal debarment lists and obtain necessary licenses for specialized work. The county reserves the right to award contracts to multiple vendors as primary and secondary suppliers. Bidders must provide comprehensive insurance coverage, including Workers Compensation, Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability, with most individual coverage amounts set at $1,000,000. While specific budget ranges are not explicitly stated, the specification indicates the county may purchase more or less than estimated quantities. Vendors must be prepared to provide all-inclusive pricing covering labor, material, equipment, and testing costs, with no separate line-item charges accepted. Additionally, contractors must comply with various ethical and legal standards, including mandatory disclosure of interested parties and certification of non-debarment.