ITB - R4 Crack Seal Price Agreement

The Oregon Department of Transportation (ODOT) is seeking a qualified contractor to provide crack sealing services for Region 4 through an Invitation to Bid (ITB) for a Price Agreement. The procurement is designed to establish a three-year contract with potential two-year extensions, during which the selected contractor will perform crack seal work across multiple highway sections and maintenance districts. Key deliverables include mobilization, traffic control, crack sealing, and flagging services, with work to be performed according to the 2021 Oregon Standard Specifications for Construction. Bids must be submitted through the OregonBuys eProcurement system by October 31, 2023, with ODOT anticipating awarding one primary agreement and potentially selecting additional bidders within a 9-month period. The contract will utilize fixed unit pricing, with specific work locations to be determined through individual work orders issued by ODOT. Contractors and subcontractors must comply with prevailing wage rate requirements and be prepared to provide comprehensive documentation, including a Responsibility Inquiry form.

While the solicitation does not explicitly outline specific set-aside designations or preferences for disadvantaged enterprises, the bid documents indicate a preference for goods and services fabricated or processed entirely in Oregon per ORS 279A.128. The contract does not specify a predetermined budget range, but work will be conducted on an as-needed basis through individual work orders. ODOT makes no guarantees regarding minimum or maximum purchase amounts, and the contractor must be prepared to respond to work orders within specified timeframes, providing notification within 5 days if unable to meet requested service schedules. Successful bidders must demonstrate appropriate insurance coverage, compliance with applicable laws, and the capability to provide annual sales volume reports. The price agreement allows for potential amendments to adjust unit prices, add or delete tasks, or extend the contract term based on ODOT's needs and the contractor's performance. Contractors should be prepared to integrate with existing ODOT infrastructure and technological systems while maintaining comprehensive documentation and reporting capabilities.