ITB Orchestral Instruments

Rochester Community Schools, a Michigan school district located in Calhoun County, is soliciting competitive bids for the procurement of orchestral instruments through an Invitation to Bid process. The district seeks to acquire 18 violins, 24 violas in two sizes, 92 cellos in hybrid and fully carved configurations, 64 basses in multiple sizes and constructions, one concert grand harp, and 30 hard-sided cello cases. All instruments must meet detailed specifications regarding construction quality, materials, setup requirements, and included accessories, with bidders required to submit unit pricing on a vendor quotation form that includes instrument descriptions, custom setup pricing, country of origin, delivery terms, and lead time information. Prices must be submitted net and include delivery to the district location, with the district exempt from all state and federal taxes. Bids must be submitted electronically through BidNet Direct by 2:00 p.m. local time on April 12, 2021, with requests for bid clarification due by April 6, 2021. A post-bid product demonstration is scheduled for April 16, 2021, from 8:00 a.m. to 1:30 p.m., and the Board of Education anticipates awarding the contract on May 3, 2021. The district reserves the right to accept or reject any or all bids, award to other than the low bidder for uniformity purposes, and cancel the bid if only one response is received.

The solicitation does not specify any set-aside designations or restrictions limiting eligible bidders to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. Bidders must submit a signed vendor information form, Iran Economic Sanctions Certification, and a sworn and notarized Familial Disclosure Statement attesting to any familial relationships between the bidder's owner or employees and members of the Board of Education or Superintendent. Any deviations from specifications must be clearly detailed; otherwise, bidders will be held responsible for strict compliance with all stated requirements. The contract value or budget range is not specified in the publicly available procurement documents.