ITB- Office Window Tinting

The Housing Authority of the City of Alameda (AHA) has issued an Invitation to Bid (ITB # AS 09/19/2025) for window tinting services at their main office building located at 701 Atlantic Ave. in Alameda, California. The procurement involves installing 5% tint with double reflectivity on 20 windows of varying dimensions, including 4 windows at 39 x 39 inches, 4 windows at 37 5/8 x 14 inches, 8 windows at 31 5/8 x 37 1/8 inches, and 4 windows at 33 x 39 inches. Prospective bidders are strongly encouraged to conduct a site visit to inspect window sizing, location, and glare prior to submitting proposals. Key submission requirements include completing a cover letter, providing a detailed proposal with qualifications and scope of work, filling out the internal Bid Table (BT-27PZ), and submitting a vendor conflict of interest form. Questions from potential bidders are due by 3 p.m. on September 25th, 2025, with final bids required to be submitted via the Bonfire platform by 3:00 p.m. on October 2, 2025. The contractor will be responsible for providing all necessary equipment, supplies, and tools to complete the work, with costs to be included in the bid proposal.

While no specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documentation, the procurement follows standard government contracting protocols. The contract will utilize AHA's standard professional services agreement, which has a total compensation cap of $50,000 and a potential contract term of up to 60 months. Successful bidders will be required to confirm comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, and Workers' Compensation, with AHA listed as an additional insured. The agreement mandates strict adherence to federal regulations, including equal employment opportunity, Davis-Bacon Act compliance, and domestic content procurement preferences. Contractors must maintain detailed records of product purchases and compliance with federal regulations for at least three years after project completion. While no specific budget range is provided for the window tinting project, bidders are required to submit a detailed cost breakdown per window dimension, suggesting that pricing will be a key evaluation criterion for the contract award.