ITB ODOT Regions 3, 4, and 5 Solar Battery Replacement Project

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) No. S-73000-00011764 for a Solar Battery Replacement Project covering Regions 3, 4, and 5. The procurement seeks a qualified vendor to provide solar battery replacement parts and accessories, specifically including photovoltaic modules, mounting brackets, 6V and 12V batteries, battery enclosures, and associated accessories. Bidders must demonstrate a minimum of three years of relevant experience and provide three professional references for comparable projects. The ITB requires completion of a Bid Pricing Form, Bid Cover Sheet, and other documentation, with bids evaluated to determine the lowest responsible bidder. The bid submission deadline is November 8, 2024, at 2:00 pm, with a contract term of one year or until all contractor obligations are completed, whichever is sooner. Deliverables must be provided by June 1, 2025, to three specific delivery locations in Oregon: Central Point, Bend, and La Grande. Evaluation criteria include pricing, vendor qualifications, and responsiveness to all ITB requirements.

The solicitation includes a 5% preference for Oregon goods and services under the Buy Oregon Preference program, with bidders required to indicate which line items, if any, are fabricated or processed entirely within Oregon. While no specific set-aside designations for disadvantaged enterprises are prominently highlighted, the contract does include provisions for certified small business participation and non-discrimination requirements. The preliminary bid results indicate that Western System, Inc. of Everett, WA, is the apparent low bidder with a total bid price of $145,068.55. ODOT anticipates awarding one primary contract but reserves the right to select additional contractors for up to nine months following the solicitation's close. The contract includes firm fixed pricing provisions and requires successful bidders to provide insurance certificates, a W-9 form, and business registry documentation prior to contract execution. While specific funding sources are not detailed, the procurement will be funded through ODOT's internal procurement process.