ITB - led sign replacement - 031825

The City of Clarkston, located in DeKalb County, Georgia, has issued an Invitation to Bid (ITB #031825) for the replacement of a double-faced LED sign located at 3921 Church Street. The procurement seeks a contractor to remove the existing sign, properly dispose of it, and install a new double-faced LED sign that fits within the current encasing, with specific dimensional requirements of sign boards measuring 46.5" x 87.5" and a sign measuring 43" x 83". Technical specifications include a 10mm resolution or higher display, auto-dimming sensor, cellular connection with lifetime data plan, cloud-based software accessible across platforms, and a 5-year parts and factory labor warranty. Proposals are due by March 18, 2025, at 9:30am EST through BidNet Direct's Georgia Purchasing Group, with questions accepted until March 11, 2025, at 12:00pm EST and addendums to be published by March 14, 2025. The evaluation will be based on the most responsive bid, not strictly the lowest price, and requires a 5% bid bond, with the successful bidder needing to provide a 100% Performance & Payment Bond within 10 days of award.

The contract offers a one-year term with potential renewal for four additional one-year periods based on performance. The city provides a local preference of up to 3% price differential for businesses located within city limits for contracts under $1M. Insurance requirements include Worker's Compensation, Business Auto Policy ($500,000), Commercial General Liability ($1M per claim/$2M per occurrence), and Professional Liability ($1M per occurrence). While no specific set-aside designations for disadvantaged enterprises are mentioned, the local preference clause may benefit smaller local businesses. The existing sign, originally installed in 2013, was from companies that are no longer in business, indicating a complete replacement is necessary. Although the exact budget is not specified, the comprehensive technical requirements and performance expectations suggest this is a significant municipal infrastructure investment aimed at modernizing the city's communication capabilities.