ITB for the purchase of a new Four-Wheel Hydrostatic Drive Chip Spreader.

Marion County Public Works Department has issued an Invitation to Bid (ITB) for the purchase of a new Four-Wheel Hydrostatic Drive Chip Spreader. The procurement seeks to establish a single purchase order for this specialized equipment, with detailed technical specifications encompassing requirements for engine performance, drive systems, transmission, tires, operator station, steering, conveyors, spread hopper, brakes, and truck hitch configurations. Bids were due by 2:00 p.m. on November 23, 2021, with the county planning to issue a notice of intent to award around November 25, 2021. The successful bidder will be required to deliver the chip spreader within 18 months of receiving the order, with pricing and the resulting purchase order remaining valid for 24 months from the bid date. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder, with bidders required to provide references, complete mandatory attachments, and submit their cost proposal using the provided form. The procurement process was conducted through OregonBuys under Bid Solicitation No. S-C25102-00001191.

The solicitation documents do not specify any specific set-aside designations or restrictions on bidding organizations. PacWest Machinery LLC was ultimately identified as the intended awardee of the contract, as noted in the Notice of Intent to Award. Bidders were given seven calendar days from the notice date to file a protest with the county's Contracts and Procurement Manager. While specific budget details are not explicitly outlined, the procurement is for a single piece of specialized road maintenance equipment. The successful vendor must comply with Marion County's standard Terms and Conditions as outlined in the ITB. No information was provided about incumbent vendors, existing infrastructure requirements, or specific integration needs beyond the chip spreader procurement. The contract will serve the Marion County Public Works Department's equipment replacement and road maintenance objectives.