ITB for Roof Maintenance and Repair in Baker City

The State of Oregon Employment Department (OED) has issued an Invitation to Bid (ITB S-47100-00015235) for roof maintenance and repair services at the Baker City Field Office located at 1575 Dewey Avenue in Baker County. The procurement seeks a qualified roofing contractor to provide semi-annual preventative maintenance, including detailed roof inspections, cleaning, debris removal, drain cleaning, flashing repairs, seam sealing, minor patching, and replacement of minor components. Bidders must be journeyman-level roof contractors specializing in modified bituminous membrane roof systems, currently licensed with the Oregon Construction Contractors Board, and maintaining $1,000,000 per occurrence commercial general liability insurance. The solicitation requires submission of three professional references from similar projects completed within the past five years, proof of minimum five years of professional roofing experience, and compliance with Oregon tax laws. A mandatory pre-bid conference is scheduled for November 12, 2025, at 2:00 PM Pacific Time, with bid questions due by November 14, 2025. The bid closes on November 24, 2025, at 11:00 AM Pacific Time, with a bid opening at 11:30 AM and anticipated Notice of Intent to Award on November 25, 2025.

The ITB includes provisions for potential set-aside considerations, with bidders able to indicate certifications as Minority Business Enterprise (MBE), Emerging Small Business (ESB), Women Business Enterprise (WBE), and Disadvantaged Business Enterprise (DBE). No incumbent contractor is identified in the solicitation. Bidders must complete several mandatory forms, including a Pricing Bid Form with hourly labor rates (regular, overtime, and double-time), a base charge minimum per trip, and materials priced at cost plus 20 percent markup. The contract term will not exceed five years, with payment terms set at net 45 days from invoice receipt. Bidders are required to demonstrate financial resources and personnel capabilities through a comprehensive Responsibility Inquiry form, which includes disclosing any criminal charges, contract defaults, financial distress, or bankruptcy filings within the past three years. While no specific budget range is explicitly stated, the pricing structure suggests flexibility for varying levels of maintenance and repair services.