Pre-Bid Mandatory Sign in Sheet.docx

This is a Pre-Bid Mandatory Sign-in Sheet for an Invitation to Bid (ITB S-47100-00015235) issued by the State of Oregon Employment Department (OED) for roof maintenance and repair services at the Baker City Field Office located at 1575 Dewey Avenue in Baker County. The procurement seeks a qualified roofing contractor to provide semi-annual preventative maintenance services, including detailed roof inspections, surface cleaning, debris removal, drain cleaning, flashing repairs, seam sealing, minor patching, and replacement of minor components on the modified bituminous membrane roof system. A mandatory pre-bid conference was held on November 12, 2025, at 2:00 PM Pacific Time, with bid questions due by November 14, 2025. The bid closing date is November 24, 2025, at 11:00 AM Pacific Time, with bid opening scheduled for 11:30 AM the same day and a Notice of Intent to Award anticipated on November 25, 2025. The contract term will not exceed five years.

Bidders must be journeyman-level roof contractors currently licensed with the Oregon Construction Contractors Board, maintain a minimum of $1,000,000 per occurrence commercial general liability insurance, and demonstrate at least five years of professional roofing experience with three professional references from similar projects completed within the past five years. Pricing shall include hourly labor rates for regular, overtime, and double-time work, a base charge minimum per trip, and materials priced at cost plus 20 percent markup, with payment terms set at net 45 days from invoice receipt. Bidders may indicate certifications as Minority Business Enterprise (MBE), Emerging Small Business (ESB), Women Business Enterprise (WBE), or Disadvantaged Business Enterprise (DBE). No incumbent contractor has been identified. Bidders must complete a Responsibility Inquiry form disclosing any criminal charges, contract defaults, financial distress, or bankruptcy filings within the past three years and demonstrate financial resources and personnel capabilities to perform the work.