ITB - Employee Recognition Driving Force Awards

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for an Employee Recognition Driving Force Awards contract, seeking a qualified vendor to provide vendor gift cards for employee recognition purposes. The procurement is specifically targeting a contractor who can supply $25 gift cards that can be redeemed for merchandise, with two primary delivery options: electronic inventory of award codes and physical gift cards. The contract has an anticipated term of 10 years, during which the selected vendor will be responsible for providing gift cards with no expiration date and no administrative fees. The bid solicitation requires vendors to submit proposals through the OregonBuys eProcurement system, with a strict deadline of March 16, 2022, at 11:00 am. ODOT will evaluate bids based on several criteria, including price, number of participating vendors, delivery flexibility, and provided references. Delivery requirements mandate that physical cards be delivered within 2 days or overnight, while electronic versions must be delivered within 1 day. The agency may award the contract to the second-lowest eligible bidder for up to 9 months following the solicitation's close.

The ITB does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though it does indicate a preference for goods produced or manufactured in Oregon. The procurement covers Marion County and potentially other jurisdictions, with the ability to purchase between 1-500 gift cards per order. While no incumbent vendor is identified, the contract requires the successful bidder to provide insurance certificates, a W-9 form, business registry information, and complete a responsibility inquiry form prior to contract award. The bid pricing form includes detailed pricing structures for different quantity ranges, service and handling fees, and shipping options. Though specific budget ranges are not explicitly stated, the contract's 10-year term and flexible ordering quantities suggest potential significant total contract value. Bidders must demonstrate compliance with various state laws and regulations, including non-discrimination, prevailing wage, and pay equity provisions, as part of their proposal submission.