ITB 9689 Bagged Ice Delivery Services to Lake Owyhee State Park

The Oregon Parks and Recreation Department (OPRD) is conducting an Invitation to Bid (ITB) 9689 for bagged ice delivery services to Lake Owyhee State Park located in Adrian, Oregon. The procurement seeks a contractor to provide 7-pound bags of crushed ice, complete with ice merchandiser machines, and reliable delivery services throughout the contract period. The primary deliverables include an estimated annual quantity of 2,000 ice bags, machine installation, maintenance, and ongoing product replenishment. The contract will have an initial term of two years with potential extensions up to six total years, with the bid due date set for June 26, 2023 at 2:00 PM PT and anticipated contract award on June 28, 2023. OPRD will evaluate bids based on multiple factors including price, contractor experience, expertise, and overall responsibility, with a commitment to giving preference to Oregon-manufactured goods if pricing and quality are comparable. Bidders must complete and submit the Pricing Proposal Form, Contractual Acceptance Form, and meet all specified service requirements, including 24-hour response times for equipment issues and product restocking.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though bidders must be registered businesses with valid Oregon business registration numbers. The contract includes provisions for non-resident bidders, requiring them to add a percentage increase to their bid equal to preferences given in their home state. While no incumbent vendor is explicitly mentioned, the sample contract indicates that the selected vendor will be responsible for providing and maintaining ice merchandiser machines at the park, with OPRD providing electricity and access. The annual contract value is not precisely defined, but the estimated annual ice volume of 2,000 7-pound bags suggests a moderate-scale procurement. Contractors must provide comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation, and will be paid within 30 days of invoice submission. The pricing structure allows for potential unit price adjustments once per year, providing some flexibility for the selected vendor.