ITB 9220 Bagged Ice and Delivery to Cove Palisades State Park

The Oregon Parks and Recreation Department (OPRD) has issued an Invitation to Bid (ITB #9220) for bagged ice and delivery services to the Deschutes River Campground Loops A, B, and C at Cove Palisades State Park in Culver, Oregon. The procurement seeks a contractor to provide 7-pound bags of crushed ice and ice merchandiser machines for the period of May 15, 2023, to September 15, 2023. Key deliverables include delivering and maintaining ice machines at three specified campground locations, with an estimated annual quantity of 2,000 bags of ice. Bidders must submit a Contractual Acceptance Form, Pricing Proposal Form, and documentation demonstrating compliance with minimum requirements. OPRD will evaluate bids based on the lowest total cost for a responsive base bid, with the intention of awarding a single contract through a standard State of Oregon Purchase Order. The bid submission deadline is April 19, 2023, at 2:00 PM Pacific Time, and OPRD reserves the right to reject all bids.

The solicitation provides preferences for goods manufactured in Oregon and those made from recycled materials, potentially offering an advantage to local or environmentally conscious vendors. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the ITB requires bidders to provide their legal name, business designation, federal tax ID, and Oregon business registration number. The intent to award notice indicates that Cascade Ice, LLC from Bend, Oregon, has been identified as the responsive and responsible bidder. The contract will compensate the selected vendor based on a unit price per 7-pound bag of crushed ice, with potential for annual price adjustments if mutually agreed upon. The contractor must provide required insurance coverage and will be responsible for equipment maintenance. Although a specific budget range is not disclosed, the estimated annual ice quantity of 2,000 bags suggests a modest contract value for the seasonal service.